Fleet Supervisor

Job Summary

Fleet Operations Management

• Supervise daily allocation and utilisation of company vehicles for farm, factory, sales, logistics, staff transport, and administrative requirements.
• Coordinate driver schedules, trip planning, vehicle movement, and urgent operational transport requirements.
• Ensure optimal utilisation of vehicles and avoid unnecessary downtime, idle time, or duplication of trips.
• Monitor daily vehicle movement logs, mileage records, fuel consumption, Salik usage, and trip sheets.

Vehicle Maintenance & Compliance

• Track preventive maintenance schedules, servicing, registration renewal, insurance renewal, passing, permits, repairs, tyre replacement, and vehicle inspection requirements.
• Coordinate with approved garages, service providers, insurance companies, and internal departments for timely vehicle maintenance and repairs.
• Ensure all vehicles are roadworthy, clean, safe, and compliant with UAE traffic and company safety standards.
• Maintain complete records of vehicle documents, service history, accident reports, repair costs, and maintenance approvals.

Driver Supervision

• Supervise drivers, assign duties, monitor attendance, ensure discipline, and coordinate overtime / leave requirements as per company policy.
• Ensure drivers follow road safety rules, company driving standards, vehicle care requirements, and reporting procedures.
• Investigate and report accidents, traffic fines, vehicle misuse, fuel irregularities, or driver misconduct to management.

Cost Control & Reporting

• Monitor fuel usage, maintenance expenses, vehicle downtime, traffic fines, and overall fleet operating costs.
• Prepare periodic fleet reports covering vehicle status, cost summary, utilisation, maintenance due dates, accidents, fines, and pending actions.
• Recommend cost-saving measures for routing, vehicle replacement, maintenance planning, and vendor selection.

HSE & Compliance

• Ensure fleet operations comply with company HSE rules, road safety requirements, and internal approval processes.
• Conduct routine vehicle inspections and ensure availability of safety equipment where required.
• Report unsafe driving practices, repeated violations, and vehicle safety risks.