Fleet & Office Services Specialist

Overview

Fleet Management

• Coordinate day-to-day fleet operations, including vehicle requests, quotations, ordering, deliveries, handovers, returns, and contract renewals.
• Administer fleet documentation, vehicle allocations, driver authorizations, and related records.
• Coordinate with leasing companies regarding accidents, replacements, and other operational matters.
• Manage fuel card administration and monitor fuel-related activities.
• Review fleet invoices and coordinate with Finance and suppliers to resolve discrepancies.
• Prepare fleet reports covering vehicle status, contract expiries, utilization, and operational costs.
• Support sourcing activities for fleet requirements and maintain effective relationships with approved suppliers.
• Ensure fleet operations comply with company policies and procedures.

Office Services Support

• Support sourcing and administration of office service contracts, including cleaning, security, maintenance, pest control, hospitality, and office furniture.
• Coordinate corporate mobile communication services, including SIM card administration, service requests, and liaison with telecom service providers.
• Coordinate with suppliers to ensure timely delivery of agreed services.
• Support contract follow-up and supplier performance reviews.
• Assist with accommodation-related activities whenever required.
• Support office operational requests and coordinate with internal stakeholders to ensure efficient service delivery.

General Responsibilities

• Coordinate with Procurement, Finance, HR, and other stakeholders to support operational activities.
• Maintain accurate operational records and documentation.
• Identify operational improvement opportunities and support cost optimization initiatives.
• Perform other related duties as assigned by the line manager.
• ***Are you the one?***
• Bachelor degree in Business Administration or related field.
• 2-5 years in fleet management / Administration / Facility.
• Excellent communication, coordination and follow up skills.
• Strong problem-solving and analytical skills.
• Proficiency in Microsoft Office, particularly Excel.
• Excellent English & Arabic communication skills.
• *At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual.
• Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas.
• Sustainability is an integral part of our culture and the daily practice.
• We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized.
• In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.*
• Read more on *https://careers.kone.com/en/*