FFE Project Coordinator

Overview

Procurement & Vendor Management

• Coordinate procurement activities for FFE packages in accordance with project specifications and approved budgets.
• Obtain quotations, prepare comparison sheets, and support supplier evaluation processes.
• Monitor order status until final delivery.
• Liaise with international and local suppliers regarding pricing, lead times, technical compliance, and production schedules.
• Follow up on supplier documentation, samples, certifications, and approvals.

Project Coordination

• Review FFE schedules, specifications, drawings, and BOQs.
• Coordinate with designers, consultants, and project teams to resolve discrepancies between FFE schedules, specifications, and procurement packages.
• Maintain procurement trackers and project status reports.
• Monitor project milestones and identify potential procurement risks or delays.

Production & Logistics Monitoring

• Track manufacturing progress and ensure suppliers meet agreed production schedules.
• Coordinate inspections, quality control reviews, and factory acceptance processes when required.
• Coordinate shipping, customs clearance, and site delivery schedules.

Documentation & Reporting

• Maintain accurate procurement records, purchase orders, and supplier correspondence.
• Prepare weekly and monthly procurement progress reports.
• Update procurement tracking sheets and cost reports.
• Ensure all project documentation is organized and readily available.

Stakeholder Coordination

• Act as the primary coordination point between procurement, design, project management, suppliers, and contractors.
• Support the resolution of commercial and technical issues impacting project delivery.