Facility Planning & Delivery Manager (LTE)

About the Department

Position Duties

• Leadership & Strategy Establish the vision, strategic direction, goals, and priorities for the Facility Planning and Delivery Section, incorporating sustainability, climate resilience, and accessibility principles. Oversee planning for renovation and facility improvement projects, including development of major maintenance master plans and enterprise space plans; lead project scoping, sequencing, and resource forecasting with attention to energy efficiency, lifecycle cost, and inclusive design. Guide strategies for rehabilitation, renewal, replacement, and condition assessment of City assets; develop policies, procedures, and best practices to improve consistency, predictability, compliance, and efficiency. Project & Portfolio Management Direct end-to-end delivery of space planning and capital projects including planning, design, procurement, construction, commissioning, and close-out. Ensure projects incorporate sustainable design standards (energy efficiency, carbon reduction, responsible materials) and meet or exceed ADA/universal accessibility requirements. Oversee portfolio performance; establish governance frameworks, metrics, and reporting to improve Capital Improvement Program (CIP) delivery accomplishment rates. Lead complex decision-making related to scope, schedule, budget, risk, and trade-offs; escalate issues and drive resolution. Fiscal Oversight & Contracts Develop and manage program and project budgets; evaluate lifecycle costs and sustainability investments. Lead contract development, negotiation, and administration for consultants, contractors, and vendors; ensure compliance with public procurement requirements and funding conditions. Identify and pursue grant funding opportunities supporting sustainability, energy efficiency, and accessibility; oversee grant application, compliance, and reporting. Team Leadership & Supervision Plan, organize, assign, and evaluate the work of professional and technical staff; hire, supervise, coach, and conduct performance evaluations. Build staff capacity in sustainable design practices, regulatory accessibility standards, and inclusive project delivery; foster a collaborative, accountable, high-performing culture. Champion data-driven decision-making through development of reporting tools and performance metrics. Stakeholder & Community Engagement Coordinate with internal departments (e.g., Fire, Parks, Transportation, IT, Legal, Procurement) and external stakeholders. Lead internal engagement and organizational change management related to enterprise space planning and capital projects. Prepare and deliver presentations, reports, and recommendations to executive leadership, City Council, and/or community groups. Regulatory Compliance & Risk Management Ensure compliance with federal, state, and local laws, regulations, and codes related to public works, construction, ADA, and environmental standards. Identify risks and implement mitigation strategies across projects and programs. Supervision Received and Exercised Works under the general supervision of the department Assistant Director or Director. Supervises professional and technical staff directly and/or through project leads. Collaborates closely with the Facility Operations Section Manager and Municipal Capital Delivery Manager to align standards, planning, construction, and maintenance activities.

Leadership & Strategy

Project & Portfolio Management

Fiscal Oversight & Contracts

Team Leadership & Supervision

Stakeholder & Community Engagement

Regulatory Compliance & Risk Management

Minimum Qualifications

• Key Competencies Strategic Mindset – Anticipates future needs and translates vision into actionable plans. Optimizes Work Processes – Continuously improves systems and workflows for predictable delivery. Organizational Savvy – Navigates complex organizational dynamics effectively. Interpersonal Savvy – Builds strong relationships across diverse groups. Education and Experience Requirements Bachelor’s degree in architecture, engineering, interior design, construction management, public administration, or related field. Seven (7) or more years of progressively responsible experience in space planning and/or capital project/program management, preferably in the public sector. Experience supervising professional or technical staff. Equivalent combinations of education, experience, and training will be considered. Knowledge, Skills, and Abilities Requirements Comprehensive knowledge of capital project planning, design, construction management, and public-sector project delivery methods. Strong understanding of facility asset management, lifecycle costing, major maintenance planning, and enterprise space planning principles. Knowledge of sustainability practices, energy efficiency strategies, environmental regulations, ADA requirements, and universal design standards. Ability to lead complex programs and manage multiple high-impact projects simultaneously while balancing scope, schedule, budget, and risk. Strong analytical skills with the ability to interpret facility data, evaluate program and project performance, and support continuous improvement. Excellent communication, negotiation, and facilitation skills with the ability to engage diverse stakeholders and present to executive leadership. Ability to develop policies, procedures, planning frameworks, and governance tools that strengthen consistency, compliance, and operational alignment. Ability to build collaborative relationships across departments and external partners, fostering coordination, trust, and effective project delivery. Knowledge of municipal CIP processes, budgeting, and public sector procurement Must operate City vehicles to drive to various facility sites across the city as needed. Certifications Project Management Professional (PMP), Certified Construction Manager (CCM), or similar certification desirable. LEED Accreditation, Certified Access Specialist (CASp), or similar sustainability/accessibility credentials desirable.

Key Competencies

Education and Experience Requirements

• Bachelor’s degree in architecture, engineering, interior design, construction management, public administration, or related field.
• Seven (7) or more years of progressively responsible experience in space planning and/or capital project/program management, preferably in the public sector.
• Experience supervising professional or technical staff.
• Equivalent combinations of education, experience, and training will be considered.

Knowledge, Skills, and Abilities Requirements

• Comprehensive knowledge of capital project planning, design, construction management, and public-sector project delivery methods.
• Strong understanding of facility asset management, lifecycle costing, major maintenance planning, and enterprise space planning principles.
• Knowledge of sustainability practices, energy efficiency strategies, environmental regulations, ADA requirements, and universal design standards.
• Ability to lead complex programs and manage multiple high-impact projects simultaneously while balancing scope, schedule, budget, and risk.
• Strong analytical skills with the ability to interpret facility data, evaluate program and project performance, and support continuous improvement.
• Excellent communication, negotiation, and facilitation skills with the ability to engage diverse stakeholders and present to executive leadership.
• Ability to develop policies, procedures, planning frameworks, and governance tools that strengthen consistency, compliance, and operational alignment.
• Ability to build collaborative relationships across departments and external partners, fostering coordination, trust, and effective project delivery.
• Knowledge of municipal CIP processes, budgeting, and public sector procurement
• Must operate City vehicles to drive to various facility sites across the city as needed.

Certifications

Other Qualifications

• WORKING CONDITIONS & PHYSICAL DEMANDS The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Primarily office environment with regular site visits to construction and project locations. Work involves moving, communicating, operating objects, tools, or controls and reaching. Vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The employee may be required to push, pull, lift, and/or carry up to 20 pounds. The noise level in the work environment is usually moderately quiet while in the office or moderately to very loud when in the field. Flexible/Hybrid Working: A hybrid work schedule may be available for this position after an orientation period working in the office after hire. Remote work for this position is subject to operational needs and will be discussed with candidates during the selection process. Full-time remote work is not an available option. Once hired, employees must reside in the State of Washington within reasonable commuting distance to Bellevue City Hall. Limited Term Employee (LTE) : A fully benefited employee appointed to serve in a position scheduled to work a minimum of 30 hours a week for a specific project with a specific ending date which is anticipated to last more than five months but in no event longer than three consecutive years (36 months).

WORKING CONDITIONS & PHYSICAL DEMANDS

Flexible/Hybrid Working

Benefits

• The City of Bellevue offers employees a comprehensive benefits package providing choice, flexibility, and value! Please Note: Seasonal, part-time, and variable employees are not eligible for the below benefits except for mandatory participation in the retirement plan assigned to the position, which will be the Municipal Employees Benefit Trust (MEBT 2) retirement plan or the Washington State Public Employees Retirement System (PERS) retirement plan and any other benefits as required by law. The following summary applies to fully benefited positions: Medical Employees are offered a choice of medical coverage through the City's self-insured Preferred Provider Organization (PPO) plan or Kaiser Permanente (HMO). Dental Employees are offered a choice of two dental carriers with plans that offer regular checkups, x-rays, fillings, and crowns. Orthodontia is available through one of the carriers. Vision Employees are offered a choice of vision coverage through an annual exam-only plan or a buy-up plan which includes an annual eye exam and hardware coverage. Retirement Plans - Employees are offered three retirement plans: Washington State Department of Retirement Systems (DRS): Mandatory participation (PERS, LEOFF or PSERS), depending upon eligibility. City of Bellevue Municipal Employee's Benefit Trust (MEBT): Optional participation in this 401(k) retirement savings plan with employer match contributions that vest on a 3-year schedule. Deferred Compensation Program (457 DCP): Optional participation in the supplemental Deferred Compensation Program also administered by DRS that allows tax-deferred savings into a variety of investments options. Other benefits include: More detailed information about our employee benefits is available at https://c2mb.ajg.com/cityofbellevue Flexible Spending Accounts (FSAs) Life/Accidental Death and Dismemberment (AD&D) Insurance Long Term Disability (LTD) Survivor Income Employee Assistance Program (EAP) 11 observed holidays per year plus 2 additional personal holidays, vacation (standard accrual of 12 days a year), and sick leave (accumulated at the rate of one day per month) An ORCA Card bus pass On-site fitness center, and self service food/coffee options Career development and training programs Tuition Reimbursement Program Employee Resource Groups (ERGs) Paydays - The City of Bellevue pays employees on the 8th and the 23rd of each month (24 pay periods per year). Please note: The City of Bellevue does not participate in the Social Security Administration (SSA) program and employees do not earn social security credits. The mandatory DRS retirement pension plan provides the required social security replacement plan. NOTE : This is a brief summary of the benefit programs for the City's non-represented employees. Every effort has been made to ensure its accuracy. Benefits for employees represented by a collective bargaining agreement (CBA) may have different benefits. If any information on this document conflicts with the provisions of a CBA, the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
• The City of Bellevue offers employees a comprehensive benefits package providing choice, flexibility, and value! Please Note: Seasonal, part-time, and variable employees are not eligible for the below benefits except for mandatory participation in the retirement plan assigned to the position, which will be the Municipal Employees Benefit Trust (MEBT 2) retirement plan or the Washington State Public Employees Retirement System (PERS) retirement plan and any other benefits as required by law. The following summary applies to fully benefited positions: Medical Employees are offered a choice of medical coverage through the City's self-insured Preferred Provider Organization (PPO) plan or Kaiser Permanente (HMO). Dental Employees are offered a choice of two dental carriers with plans that offer regular checkups, x-rays, fillings, and crowns. Orthodontia is available through one of the carriers. Vision Employees are offered a choice of vision coverage through an annual exam-only plan or a buy-up plan which includes an annual eye exam and hardware coverage. Retirement Plans - Employees are offered three retirement plans:
• Washington State Department of Retirement Systems (DRS): Mandatory participation (PERS, LEOFF or PSERS), depending upon eligibility.
• City of Bellevue Municipal Employee's Benefit Trust (MEBT): Optional participation in this 401(k) retirement savings plan with employer match contributions that vest on a 3-year schedule.
• Deferred Compensation Program (457 DCP): Optional participation in the supplemental Deferred Compensation Program also administered by DRS that allows tax-deferred savings into a variety of investments options.
• Flexible Spending Accounts (FSAs)
• Life/Accidental Death and Dismemberment (AD&D) Insurance
• Long Term Disability (LTD)
• Survivor Income
• Employee Assistance Program (EAP)
• 11 observed holidays per year plus 2 additional personal holidays, vacation (standard accrual of 12 days a year), and sick leave (accumulated at the rate of one day per month)
• An ORCA Card bus pass
• On-site fitness center, and self service food/coffee options
• Career development and training programs
• Tuition Reimbursement Program
• Employee Resource Groups (ERGs)
• Paydays - The City of Bellevue pays employees on the 8th and the 23rd of each month (24 pay periods per year).
• Please note: The City of Bellevue does not participate in the Social Security Administration (SSA) program and employees do not earn social security credits. The mandatory DRS retirement pension plan provides the required social security replacement plan. NOTE : This is a brief summary of the benefit programs for the City's non-represented employees. Every effort has been made to ensure its accuracy. Benefits for employees represented by a collective bargaining agreement (CBA) may have different benefits. If any information on this document conflicts with the provisions of a CBA, the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.

Supplemental Questions