Facilities Coordinator
Skills
About This Role
Overview
- MAIN PURPOSE OF JOB: We’re looking for a proactive and organised Facility Coordinator to support the day-to-day running of our office.
- This is a part or full-time, on-site role, ideal for someone with 1–2 years of experience in facilities or office coordination.
- You’ll be the first point of contact for employees, contractors, and visitors, helping to ensure the office runs smoothly and safely.
- You’ll support planned and reactive maintenance, assist with health & safety, and help coordinate vendors and services.
- Role RequirementsKey responsibilities -
- Reception Duties:
- + Welcoming visitors and assist with the sign-in procedures
- + Represent and uphold SThree values in all interactions
- + Oversee the reception area and ensure excellent service to employees and visitors
- + Handle incoming and outgoing mail and deliveries
- + Ensure the office and meeting rooms are tidy and presentable
- + Plan and conduct office tours for new hires
2. Advanced Administrative support
- + Responsible for document management
- + Create and manage the purchase orders
- + Record the weekly walkabouts findings
- + Responsible for email response and internal communication
- + Support vendor coordination and contract tracking
- + Provide regular FM status updates to the RREFM
- + Ad hoc admin support to the sales managers
3 Facilities Management
- + Manage the internal system for facilities-related requests
- + Support in maintaining the FM knowledge base, SharePoint and other systems
- + Conduct daily walkaround inspections
- + Conduct weekly documented facilities inspections
- + Lead and participate in projects as assigned
- + Sign in and manage FM contractors on site
- + Ensure PPM works are carried out on schedule
- + Ensure reactive work is carried out in a timely manner
- + Work with cleaning supervisor to ensure office cleaning is kept to the highest standards
- + Keep fixed asset register for the site
- + Communicating any notices/changes and influencing best practice with all stakeholders in the property
- + Office procurement - Ensuring that stocks of all stationery and printing materials are always maintained.
- + Ordering beverage, refreshments and general office consumables in an efficient and cost-effective way.
- Keep POs up to date
- + Work with landlords building to ensure a safe and pleasant working environment
4. Health & Safety
- + Act as a fire warden and first aider. (training provided)
- + Ensure the office has sufficient fire wardens and first aiders
- + Report and document any accidents or incidents
- + Maintain health and safety compliance and training
- + Conduct regular checks on first aid supplies and equipment
- + Complete office workplace risk assessments
- + Review RAMS and issue permits to work where necessary
- + Supporting staff DSE’s requirements in office and at home, following the processes set by Global H&S and HR
5. ESG & Compliance
- + Green Champion role, managing and regularly reporting on the ESOS data compliance and promoting and influencing best practice around recycling and green initiatives. Report on office energy saving actions (i.e., improving recycling, light fittings change, no plastic use
- + Submitting Carbon Data reporting to meet our regulated expectations for the site, quarterly.
- Data related to office utilities & waste to be entered on to the carbon platform: Gas, heat & steam, other fuel use; refrigerant, general & recycled waste ; paper consumption
- + Liaise with landlords building management on ESG initiatives
- + Ensure all statutory signage is in date and displayed in the office
- + Arrange fire risk assessments and carry out actions
6. Others
- + Assist the organisers for in-house events, assist with meeting room setups and report any technical issues
- + Administer visitor management systems and report any issues
- + Administer staff lockers and take ownership of key management and security within the office
- + Communicate office updates and info in our Intranet, per mail and on internal presentations
- + Update the Intranet page for the specific location
- Skills, Knowledge and Experience
- 1–2 years of experience in facilities, office coordination, or similar Good working knowledge of Microsoft Office (Excel, Outlook, etc.)
- Strong communication and organisational skills
- Comfortable working independently and as part of a team
Desirable Qualifications
- IOSH or equivalent health & safety awareness (can be obtained on the job)
- Interest in sustainability and workplace wellbeing
Your resume, rewritten
for this exact role.
Sign up free — Base Career tailors your CV to this job description in 60 seconds.
01 / 05
Resume Tailored to This Job
Your keywords, structure, and story — rewritten to match this exact role and pass ATS filters.
Free · No card · 60 seconds
02 / 05
Cover Letter for This Role, Done
Job-specific cover letters written in Gulf professional tone — ready in seconds, not hours.
Free · No card · 60 seconds
03 / 05
See How Well You Fit This Role
AI match score with clear reasons — know your fit before investing time in the application.
Free · No card · 60 seconds
04 / 05
Apply in One Click
Autofill any application form on Workday, LinkedIn, Bayt, Greenhouse — with your tailored content.
Free · No card · 60 seconds
05 / 05
Track It. Follow Up at the Right Time.
Visual pipeline for every application with AI-timed follow-up reminders so nothing slips.
Free · No card · 60 seconds
Similar Jobs
Facilities Coordinator (Own visa)
LINKS CONSULTANTS · Dubai
Job Title: Facilities Coordinator Location: Dubai, UAE Visa Requirement: Own Visa Mandatory Job Summary We are looking for a proactive and organized Facilities Coordinator to oversee daily facility operations and ensure
Skills
Yesterday
Apply Now↗Apply Now ↗Facilities Coordinator
FITT Meals · Dubai
About FITT Meals FITT Meals is a leading provider of nutritious, high-quality meal plans and food delivery services, committed to promoting health and wellness. Our mission is to make healthy eating accessible and afford
Skills
3 days ago
Apply Now↗Apply Now ↗Facilities Coordinator
LINKS CONSULTANTS · Dubai
Position: Facilities Coordinator Salary: AED 2,500 Job Responsibilities: Coordinate and oversee daily facility operations and maintenance activities. Handle vendor management and service coordination. Monitor office/f
Skills
1 weeks ago
Apply Now↗Apply Now ↗Facilities Coordinator
FLOWTRONIX QATAR · Abu Dhabi
Job Summary: We are seeking a reliable Admin Assistant to support daily operations related to office and warehouse facilities, assets, and compliance. Key Responsibilities: Coordinate maintenance and upkeep of office an
Skills
2 weeks ago
Apply Now↗Apply Now ↗Front desk and Facilities coordinator
Urban Company · Dubai
Location: Dubai, UAE Job Type: Full-time / Contract Job Summary: We are looking for a professional and well-organized Receptionist to manage front desk operations while also overseeing housekeeping staff and ensuring ove
Skills
3 weeks ago
Apply Now↗Apply Now ↗2.2K+
Cover Letters & Follow-ups
1.8K+
Resumes Tailored
190.5K+
Jobs Tracked
Trusted by professionals at
Stop applying blindly.
Start getting hired.
Base Career automates the hardest parts of job searching — apply smarter, not harder.
AI Resume in 60s
Your resume rewritten for this exact role using the job description as the brief.
ATS-Optimized
Get past automated screening filters with the right keywords matched to each job.
Application Tracker
Track every job, follow-up, and interview in one visual kanban board.
Free plan · No credit card required