Facilities Assistant

Reynolds is one of the largest community colleges in Virginia and serves Virginia’s capital city and five nearby counties. Annually, our four campus sites serve approximately 13,000 credit students and provide training for 7,400 students through the Community College Workforce Alliance. Reynolds is committed to hiring and retaining a racially diverse, culturally competent staff at all levels of the organization who reflect the demographics of our students. We also believe in providing an ongoing investment in our faculty and staff to deepen their skills and competencies to serve the full range of our student population. Provides comprehensive administrative and project coordination support for the college’s construction, capital outlay, maintenance reserve, and locally funded projects and programs. The position assists the Director of Facilities Management & Planning and the Facilities Manager in the day-to-day operations of their respective divisions and supports the planning, coordination, and administration of projects across all college campuses.

Responsibilities include developing project schedules; preparing and maintaining project and contract documentation; coordinating the bidding process; tracking and reconciling project-related paperwork, spreadsheets, budgets, and schedules; communicating with internal departments, end users, contractors, vendors, project managers, and other stakeholders. The Facilities Assistant assists in monitoring and documenting contractor performance and communicates concerns to Facilities management. The position supports projects requiring review or approval by the Virginia State Bureau of Capital Outlay Management ( BCOM ), assists in maintaining required documentation and coordination, and supports compliance with applicable building codes and local, state, and federal requirements.

The position responds professionally and promptly to internal and external faculty, staff, students, customers, contractors, vendors, and the public, providing accurate information and appropriate follow-through. Demonstrates sound judgment and effective decision-making in prioritizing requests, adapting to changing priorities, resolving issues, and supporting multiple projects simultaneously. Performs special projects and other duties as assigned in support of the college’s facilities management, planning, construction, and capital improvement objectives.

Provides administrative support through record keeping, tracking project-related procurement and purchasing documentation, maintaining the work order system, tracking job orders, developing and maintaining spreadsheets, and coordinating project-related information. Project assignments may range from routine maintenance and construction activities to complex projects involving multiple departments and stakeholders.

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

· Experience supporting construction, renovation, capital outlay, maintenance reserve, or facilities projects.

· Experience working with architectural/engineering drawings, construction documents, contracts, or related technical documentation.

· Experience with state or public-sector construction, procurement, or facilities processes.

· Experience with eVA, Newforma, e-Builder, Procore, Construction Hive, or comparable systems.

· Knowledge of DGS , VCCS , OSHA , NFPA , building-code, or related requirements.

· OSHA 30-Hour Construction certification. Candidates without the certification must complete the course within six months of hire.

Travel will be required between college campuses and locations.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

The Virginia Community College System ( VCCS ) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

The Virginia Community College System ( VCCS ) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts ( ADA and ADAAA ), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.