Executive Secretary
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Key skills for this role
About the Role
We are seeking a highly organized, discreet, and proactive Secretary to support our CEO with daily administrative, scheduling, and communication tasks.
Key Skills for This Role
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Overview
- We are seeking a highly organized, discreet, and proactive Secretary to support our CEO with daily administrative, scheduling, and communication tasks.
- The ideal candidate will be the right hand of the CEO, ensuring smooth day-to-day operations and acting as a key point of contact between the CEO and internal/external stakeholders.
- Manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements
- Screen and prioritize incoming calls, emails, and correspondence
- Prepare agendas, take minutes, and follow up on action items from meetings
- Draft, proofread, and edit letters, reports, presentations, and other documents
- Coordinate with department heads and external partners on behalf of the CEO
- Organize and maintain confidential files and records
- Arrange domestic and international travel, including itineraries and accommodations
- Handle expense reports and basic budget tracking for the CEO's office
- Greet and assist visitors, clients, and board members
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