Executive Secretary
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Key skills for this role
About the Role
Responsibilities Efficiently manage the SVP’s agenda, prioritize complex and time-sensitive matters, and ensure timely availability of essential reports and documents. Conduct daily briefings, review documents for approval, track ongoing activities, and follow up on outstanding actions.
Key Skills for This Role
Full Job Posting
Responsibilities
- Efficiently manage the SVP’s agenda, prioritize complex and time-sensitive matters, and ensure timely availability of essential reports and documents.
- Conduct daily briefings, review documents for approval, track ongoing activities, and follow up on outstanding actions.
- Arrange meetings, appointments, travel, and visits, ensuring optimal use of the SVP’s time.
- Serve as the primary point of contact for the SVP’s office—handling calls, visitors, emails, and correspondence with professionalism and discretion.
- Prepare high-quality documents, reports, and presentations; record meeting minutes and follow up with internal and external stakeholders.
- Support special projects through research, data gathering, and coordination across departments.
- Compile departmental reports and assist with budget-related information.
- Manage administrative processes including purchase requisitions, attendance and leave records, overtime claims, petty cash, and invoicing.
Education
- Bachelor’s degree in any discipline (preferred)
Experience
- At least 5 years supporting senior leaders, VVIP offices, or high-level executives
- Experience in Aviation, Airlines, Travel, or FMCG is a plus
Skills & Attributes
- Excellent communication skills, both written and verbal in English
- Comfortable working with multiple stakeholders in a large, diverse organization
- Highly proactive, resourceful, and able to anticipate what needs to be done
- Strong planner and organizer with the ability to manage several priorities at once
- Tech-savvy with good computer skills and an eye for detail
- Able to solve problems, maintain discretion, and ensure smooth operations
- Collaborative and adaptable, thriving in a dynamic, fast-paced environment
- If you are passionate about making an impact, supporting leadership, and contributing to ahigh-performing HR team,we would love to hear from you!
- Apply now and become a key member of EKFC’s journey of excellence and innovation.
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