Executive Secretary
Role Overview
Reef Group is seeking a highly organized, professional, and detail-oriented Executive Secretary to provide high-level administrative and coordination support to senior management.
The role manages executive schedules, coordinates meetings, handles confidential correspondence, prepares reports and presentations, follows up on action items, and ensures smooth day-to-day executive office operations.
The ideal candidate should be proactive, discreet, highly organized, and able to manage multiple priorities in a fast-paced and dynamic environment.
Key Skills for This Role
Full Job Posting
About the Role
Reef Group is seeking a highly organized, professional, and detail-oriented Executive Secretary to provide high-level administrative and coordination support to senior management.
The role manages executive schedules, coordinates meetings, handles confidential correspondence, prepares reports and presentations, follows up on action items, and ensures smooth day-to-day executive office operations.
The ideal candidate should be proactive, discreet, highly organized, and able to manage multiple priorities in a fast-paced and dynamic environment.
Key Responsibilities
- Manage executive calendars, appointments, meetings, and schedules.
- Coordinate internal and external meetings and ensure all arrangements are completed efficiently.
- Prepare meeting agendas, minutes, reports, presentations, and executive correspondence.
- Follow up on decisions, action items, pending tasks, and management requests.
- Manage incoming and outgoing communications on behalf of senior management.
- Coordinate with internal departments, external parties, clients, and stakeholders.
- Organize travel arrangements, accommodation, transportation, and business itineraries when required.
- Maintain confidential files, records, documents, and executive correspondence.
- Prepare and review official letters, memos, reports, and presentations.
- Screen and prioritize calls, emails, meeting requests, and correspondence.
- Assist in organizing executive meetings, workshops, events, and business visits.
- Support continuous improvement of executive office processes and administrative efficiency.
Required Qualifications
- Diploma or Bachelor's degree in Business Administration, Management, Executive Office Management, or a related field.
- 4–8 years of relevant experience as an Executive Secretary, Executive Assistant, or in a similar senior administrative role.
- Strong calendar, meeting, and time-management skills.
- Strong experience preparing professional correspondence, reports, meeting minutes, and presentations.
- Excellent organizational, coordination, and follow-up skills.
- High level of confidentiality, professionalism, and discretion.
- Strong proficiency in Microsoft Office.
- Ability to manage multiple priorities and urgent requests in a fast-paced environment.
- Strong communication and interpersonal skills.
- Excellent Arabic and English communication skills.
- Experience within a large group, retail organization, or fast-growing company.
Position Details
Position Title: Executive Secretary.
Location: Riyadh, Saudi Arabia.
Job Type: Full-Time.
Why Join Us
Join Reef Group during an exciting stage of continued growth and expansion.
You will play a key role in supporting senior management, ensuring effective coordination, and maintaining smooth and efficient executive office operations.
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