Administrative Coordinator
Role Overview
Reef Group is seeking a highly organized and proactive Administrative Coordinator to support day-to-day administrative operations and ensure smooth coordination across internal teams and departments.
The role manages administrative tasks, coordinates meetings and schedules, prepares documents and reports, follows up on requests, and supports communication between departments.
The ideal candidate is detail-oriented, professional, well-organized, and able to manage multiple priorities in a fast-paced environment.
Key Skills for This Role
Full Job Posting
About the Role
Reef Group is seeking a highly organized and proactive Administrative Coordinator to support day-to-day administrative operations and ensure smooth coordination across internal teams and departments.
The role manages administrative tasks, coordinates meetings and schedules, prepares documents and reports, follows up on requests, and supports communication between departments.
The ideal candidate is detail-oriented, professional, well-organized, and able to manage multiple priorities in a fast-paced environment.
Key Responsibilities
- Provide day-to-day administrative support to the department and management team.
- Coordinate meetings, appointments, calendars, and internal schedules.
- Prepare, organize, and maintain documents, reports, correspondence, and records.
- Follow up on administrative requests, approvals, and pending actions.
- Coordinate with internal departments to ensure timely completion of required tasks.
- Prepare meeting agendas, minutes, and follow-up actions when required.
- Manage incoming and outgoing correspondence and official communications.
- Support preparation of presentations, reports, and administrative summaries.
- Maintain accurate filing systems and ensure proper document control.
- Track departmental requests, deadlines, and action items.
- Coordinate travel, visits, or logistical arrangements when required.
- Support onboarding and administrative requirements for new employees when needed.
Required Qualifications
- Diploma or Bachelor's degree in Business Administration, Management, Office Administration, or a related field.
- 1-3 years of relevant experience in Administration, Coordination, Office Support, or a related role.
- Strong organizational and time-management skills.
- Ability to manage multiple tasks, priorities, and deadlines.
- Strong communication and follow-up skills.
- Good knowledge of Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.
- Strong attention to detail and accuracy.
- Professional communication and interpersonal skills.
- Ability to work effectively in a fast-paced and dynamic environment.
- Good Arabic and English communication skills.
- Experience within a large organization, retail group, or fast-growing company is preferred.
Location and Job Type
- Location: Riyadh, Saudi Arabia.
- Job Type: Full-Time.
Why Join Us
Join Reef Group during a stage of continued growth and expansion.
The role supports effective day-to-day operations, improves coordination, and helps teams work efficiently across the organization.
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