Executive Personal Assistant - Libya
Role Overview
Provides senior-level administrative and secretarial support to help manage day-to-day affairs.
Serves as a point of contact for internal and external matters related to the immediate superior and handles sensitive issues professionally.
Key Skills for This Role
Full Job Posting
Role overview
Provides senior-level administrative and secretarial support to help manage day-to-day affairs.
Serves as a point of contact for internal and external matters related to the immediate superior and handles sensitive issues professionally.
Administrative support
- Compile data and prepare accurate reports for the supervisor within deadlines.
- Process communications, take accurate messages, and distribute information as necessary.
- Maintain calendars, arrange appointments, and provide reminders; manage visitor admission and appointment logs.
- Handle correspondence, calls, queries, records, and files confidentially.
- Screen, organize, distribute, and track departmental documents and follow-up actions; alert the supervisor to urgent matters.
- Disseminate emails and coordinate timely courier and package delivery.
- Prepare reports, memos, and presentations as requested.
Safety support
- Support HSE initiatives, safety awareness activities, incident reporting, and resolution under company and IMS policies.
Qualifications and experience
- Bachelor's degree in Business Administration or a related field.
- At least 5 years of working experience, including at least 3 years of relevant experience.
- GCC experience is a plus.
Skills and knowledge
- Administrative skills include scheduling, calendar management, travel arrangements, and correspondence handling.
- Ability to prioritize tasks, manage deadlines, and handle multiple responsibilities.
- Maintain discretion with sensitive information and communicate effectively with internal and external stakeholders.
- Demonstrate proactive problem solving; ERP knowledge is required, with SAP functional skills preferred.
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