Executive Assistant to General Manager - Operations

Role overview

Coordination and administration

• Coordinate with Sales, Finance, HR, Procurement, Technical, Projects, and Administration teams.
• Track priorities, deadlines, approvals, action items, and project updates.
• Manage meetings, agendas, minutes, follow-ups, reports, dashboards, and presentations.
• Monitor quotations, purchase requirements, deliveries, and operational documentation.
• Identify delays, gaps, and pending matters and escalate them when required.
• Coordinate with customers, vendors, and external stakeholders when needed.

Operations support

• Support process improvements, KPI tracking, and internal workflows.
• Maintain confidential business records and management documents.
• Handle ad hoc operational and administrative requirements for the General Manager.

Experience and education

• At least two years of experience in Executive Assistance, Business Operations, Administration, Coordination, or a similar role is mandatory.
• A bachelor's degree in Business Administration, Management, Commerce, or a related field is required.

Required skills

• Strong proficiency in Microsoft Excel, Word, and PowerPoint.
• Experience with CRM or business management tools.
• Excellent communication, coordination, follow-up, and documentation skills.
• Ability to work closely with senior management and coordinate with multiple departments.
• Strong attention to detail and ability to handle confidential information.

Compensation

• Pay is AED 4,000–AED 6,000 per month.

Workplace

• The role is based in Dubai, UAE, and work location is in person.