Executive Assistant to Co-Founders
Skills
About This Role
Key Responsibilities
- Manage complex calendars for the Co-Founders, including scheduling meetings, prioritizing appointments, and resolving conflicts.
- Coordinate internal and external meetings, including preparing agendas, gathering supporting documents, and attending meetings to capture minutes and action items when required.
- Act as a key point of contact between the Co-Founders and internal/external stakeholders, ensuring clear and professional communication.
- Monitor, prioritize, and respond to emails and correspondence on behalf of the Co-Founders where appropriate.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, transportation, and itineraries.
- Support the Co-Founders with day-to-day coordination, including attending meetings, external visits, and business-related errands when required.
- Track deadlines, follow-ups, and key business priorities to support effective decision-making and execution.
- Maintain and organize confidential records, presentations, reports, and executive documentation.
- Support cross-functional coordination across departments and assist in driving alignment on key initiatives.
- Handle day-to-day administrative tasks including expense tracking, office coordination, supply management, and ad-hoc operational support.
- Assist in organizing leadership meetings, company events, and executive offsites when required.
Qualifications
- Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
- High level of professionalism, discretion, and confidentiality.
- Strong attention to detail and problem-solving abilities.
- Proficiency in Microsoft Office Suite, Google Workspace, and calendar management tools.
- Ability to work independently, remain flexible, and operate effectively under pressure.
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