Executive Assistant to Chief Executive Officer

About This Role

Job Purpose:

To provide high-level administrative, operational, and organizational support to the CEO while managing the smooth day-to-day operations of the office. The role requires exceptional coordination skills, discretion, and the ability to handle confidential information efficiently.

Job Duties & Responsibilities:

• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Manage the CEO’s calendar, appointments, travel arrangements, and meetings.
• Prepare and edit correspondence, reports, presentations, and other documents on behalf of the CEO.
• Assist in prioritizing tasks, managing deadlines, and following up on pending matters.
• Attend meetings, take minutes, and ensure timely follow-up on action items.
• Maintain confidentiality and handle sensitive information with the utmost discretion.
• Oversee general office operations, ensuring a professional, organized, and efficient work environment.
• Manage office supplies, vendors, service providers, and facility maintenance.
• Supervise administrative staff and ensure alignment with company standards.
• Support HR functions such as onboarding, attendance tracking, and internal communication.
• Implement and maintain office policies and procedures.
• Coordinate internal events, team meetings, and company communications.
• Draft and review professional correspondence and announcements.
• Facilitate communication between departments and the CEO’s office.
• Liaise with external partners, clients, and government or business contacts when needed.

Qualifications and Skills:

• Bachelor’s degree in Business Administration, Management, or a related field.
• 3–4 years of relevant experience, preferably supporting senior executives or managing office operations.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Professional demeanor, proactive attitude, and high attention to detail.
• Ability to work under pressure and handle confidential matters discreetly