Assistant Procurement Manager

Job Summary

Job Duties & Responsibilities

• Manage daily purchasing activities across all departments (F&B, operations, maintenance, events)
• Ensure timely procurement of goods and services without operational delays
• Coordinate with departments to understand requirements and specifications
• Identify, evaluate, and onboard new suppliers
• Maintain strong relationships with existing vendors
• Negotiate pricing, payment terms, and contracts
• Compare quotations and ensure competitive pricing
• Implement cost-saving strategies without compromising quality
• Monitor market trends and supplier pricing
• Coordinate with stores and operations to maintain optimal stock levels
• Avoid overstocking or stock shortages
• Support forecasting and demand planning
• Improve procurement workflows and approval processes
• Implement or support
• procurement systems / ERP
• **Maintain proper documentation (LPOs, invoices, contracts)**
• Ensure all purchases follow company policies and approval matrix
• Maintain audit-ready documentation
• Support finance team with invoice verification and reconciliation
• Track procurement KPIs (cost savings, supplier performance, delays)
• Prepare reports for management
• Analyze purchasing patterns for improvement opportunities

Job Qualifications

• Bachelor’s Degree in Supply Chain, Business Administration, or related field
• Minimum 4–7 years of procurement experience in UAE
• Experience in hospitality, F&B, or multi-unit operations preferred
• Strong negotiation and supplier management skills
• Analytical mindset and cost-control focus
• Knowledge of procurement systems / ERP
• Strong coordination and communication skills
• Ability to work under pressure in operational environments
• Experience with central kitchen, restaurants, or camps
• Handling multiple locations / companies
• Exposure to bulk purchasing and seasonal demand