Assistant Procurement Manager

About This Role

Job Summary:

The Assistant Procurement Manager supports the procurement function across all group companies, ensuring timely sourcing, cost control, supplier management, and process standardization. The role focuses on improving procurement systems, managing vendor relationships, and ensuring efficient supply chain operations across diverse business units.

Job Duties & Responsibilities:

• Manage daily purchasing activities across all departments (F&B, operations, maintenance, events)
• Ensure timely procurement of goods and services without operational delays
• Coordinate with departments to understand requirements and specifications
• Identify, evaluate, and onboard new suppliers
• Maintain strong relationships with existing vendors
• Negotiate pricing, payment terms, and contracts
• Compare quotations and ensure competitive pricing
• Implement cost-saving strategies without compromising quality
• Monitor market trends and supplier pricing
• Coordinate with stores and operations to maintain optimal stock levels
• Avoid overstocking or stock shortages
• Support forecasting and demand planning
• Improve procurement workflows and approval processes
• Implement or support procurement systems / ERP
• Maintain proper documentation (LPOs, invoices, contracts)
• Ensure all purchases follow company policies and approval matrix
• Maintain audit-ready documentation
• Support finance team with invoice verification and reconciliation
• Track procurement KPIs (cost savings, supplier performance, delays)
• Prepare reports for management
• Analyze purchasing patterns for improvement opportunities

Job Qualifications:

• Bachelor’s Degree in Supply Chain, Business Administration, or related field
• Minimum 4–7 years of procurement experience in UAE
• Experience in hospitality, F&B, or multi-unit operations preferred
• Strong negotiation and supplier management skills
• Analytical mindset and cost-control focus
• Knowledge of procurement systems / ERP
• Strong coordination and communication skills
• Ability to work under pressure in operational environments
• Experience with central kitchen, restaurants, or camps
• Handling multiple locations / companies
• Exposure to bulk purchasing and seasonal demand