Executive Assistant to CEO – Global Business / Finance Background Preferred

Overview

Key Responsibilities

• The role will include:
• Managing the CEO’s diary, meetings, travel, appointments, and daily schedule
• Monitoring and organizing emails, correspondence, and follow-ups
• Coordinating across multiple businesses, departments, and international time zones
• Preparing reports, summaries, meeting notes, and action lists
• Following up with internal teams, clients, suppliers, and external stakeholders
• Assisting with basic financial tracking, invoices, payments, reports, and business administration
• Helping manage deadlines, commitments, and business priorities
• Proactively reminding, chasing, and pushing the CEO and team to stay on schedule
• Supporting business growth, systems, organization, and operational structure

The Ideal Candidate

• We are looking for someone who is:
• Highly organized and able to manage multiple priorities at once
• Confident, proactive, and not afraid to follow up firmly when needed
• Able to work long hours when required and support a fast-moving business environment
• Trustworthy, discreet, and professional
• Strong with emails, scheduling, documentation, and task management
• Comfortable working directly with a CEO / business owner
• Financially aware, with experience in accounts, reporting, invoices, payments, or business finance preferred
• Able to think ahead, identify problems early, and take ownership without waiting to be asked
• Strong in written and spoken English
• Comfortable working across different businesses, cultures, and time zones

Experience Required

• Previous experience as an Executive Assistant, Personal Assistant, Office Manager, Finance Assistant, or similar senior support role
• Financial or accounts background will be highly regarded
• Experience supporting senior management, directors, or business owners preferred
• Strong computer skills, including email, calendar management, Microsoft Office, spreadsheets, and reporting tools

Important