Executive Assistant

Overview

Role Overview

Key Responsibilities

• Executive Support: Provide comprehensive administrative support to the President and to
• Chief of Staff, including calendar management, scheduling meetings, and coordinating
• travel arrangements.
• Communication Management: Act as a primary point of contact for internal and external
• stakeholders, managing phone calls, emails, and correspondence on behalf of the
• President.
• Meeting Coordination: Organize and manage internal and external meetings, including
• preparing agendas, taking minutes, and ensuring timely follow-ups in collaboration with
• Chief of Staff.
• Travel & Logistics Management: Plan, book, and manage all travel itineraries,
• accommodations, and logistics for the President, ensuring smooth travel arrangements in
• collaboration with Chief of Staff.
• Document Management: Prepare, review, and proofread presentations, reports, and other
• documents for the President.
• Ensure documents are translated from Arabic to English, wellorganized and accessible when needed.
• Project Management Support: Assist with various projects, including organizing events,
• coordinating cross-functional teams, and supporting the implementation of new initiatives
• in collaboration with Chief of Staff.
• Confidentiality & Discretion: Handle sensitive and confidential information with utmost
• care, maintaining a high level of discretion and professionalism.
• General Administrative Tasks: Provide day-to-day office support, including expense
• reporting, preparing materials for meetings, and coordinating the President’s daily
• schedule.
• Ad hoc administrative support to direct reports of President.
• Special Projects and Strategic Support: Collaborate closely with the Chief of Staff to
• execute special tasks and projects as directed, aimed at directly supporting the office of the
• President.

Required Skills And Qualifications

• Experience: Minimum of 5 years of experience as an executive assistant or in a similar role,
• supporting senior leadership in a corporate environment.

Experience

• in the automotive,
• technology, or luxury sector is welcomed.
• Education: Bachelor’s degree or equivalent experience in business administration or
• related field.
• Communication Skills: Excellent written and verbal communication skills in English and
• Arabic.
• Organizational Skills: Exceptional organizational and time-management skills, with the
• ability to prioritize and manage multiple tasks simultaneously.
• Technical Proficiency: Strong knowledge of Microsoft Office Suite (Word, Excel,
• PowerPoint, Outlook) and familiarity with project management tools (SharePoint, DocuSign,
• Concur, etc.) Also, training will be provided.
• Problem Solving: Analytical skills and ability to anticipate needs and solve problems
• proactively.
• Interpersonal Skills: Strong interpersonal skills with the ability to build relationships with
• stakeholders at all levels.
• Flexibility: Ability to adapt to a fast-paced environment and manage changing priorities
• effectively.

Desirable Attributes

• Ability to handle high-pressure situations with a calm and professional demeanor.
• Strong attention to detail and accuracy in all tasks.
• Motivated to learn and advance within the company.

Working Environment

• Fast paced and dynamic work environment with opportunities to interact with senior
• leadership, key stakeholders, and a variety of teams within Lucid Motors.

Additional Compensation and Benefits