Executive Assistant

Overview

Description

CEO

Executive Assistant

Requirements

• **Experience:**
• 5+ years of professional experience supporting C-level executives, ideally in a fast-paced or multi-entity environment.
• **Language:**
• Professional fluency in

English

• (written and spoken) is required.
• **Technical Savvy:**
• High proficiency in Microsoft Office Suite, ERP systems, and digital workflow tools.
• **Proactive Mindset:**
• A strong sense of responsibility and the ability to anticipate needs before they are articulated.
• **Professionalism:**
• High level of executive presence and the ability to interact with government entities and key partners.

Strategic Calendar & Time Management

• **Executive Support:**
• Provide direct support to the CEO, managing a complex calendar, high-level meetings, and priorities across multiple business units.
• **Meeting Lifecycle:**
• Attend leadership meetings to record action items and proactively follow up with department heads to ensure deliverables are met.
• Prepare reports, presentations, and meeting materials for senior management.
• **Logistics & Admin:**
• Coordinate complex travel logistics and manage the CEO’s administrative requirements (expenses, memberships, reservations, and documentation).

Office Operations

• **CEO Correspondence:**
• Draft CEO correspondence, manage sensitive documents (faxes, mail, checks), and support presentation/prep for hiring, approvals, and admin tasks.
• **Logistics Management:**
• Oversee office logistics, such as ordering supplies, maintaining records, and ensuring compliance with company policies.

Cross-Functional Collaboration

• **Point of Contact:**
• Serve as the primary POC for internal and external stakeholders, managing inquiries and facilitating communication.
• **Strategic Projects:**
• Assist with special projects, event planning, and ad-hoc tasks as required to support the CEO's strategic objectives.

Document & Workflow Excellence

• **Confidentiality:**
• Handle confidential information and communications with utmost professionalism and discretion.
• **Quality Control:**
• Prepare and edit correspondence, reports, presentations, and other documents with a high level of accuracy and attention to detail.