Executive Assistant

About Vantage

Job Summary

Executive Support

• Provide comprehensive administrative and executive support to the Regional Director, ensuring efficient management of schedules, priorities, and business commitments.
• Arrange and coordinate all aspects of domestic and international travel, including flight bookings, accommodation, transportation, visa applications, and detailed travel itineraries.
• Act as a key liaison between the Regional Director and internal departments and country offices,
• Manage calendars, appointments, meetings, and business correspondence while ensuring timely follow-up on critical matters.
• Prepare presentations, briefing notes, reports, and business communications for management meetings and executive discussions.
• Take accurate meeting minutes, track action items, and proactively follow up with stakeholders to ensure timely completion of agreed deliverables.

Business Analysis & Data Management

• Collect, consolidate, validate, and analyze data from multiple business units to support management decision-making.
• Prepare periodic business reports, dashboards, and performance summaries using Excel, Power BI, or similar analytical tools.
• Develop and maintain reports, trackers, and databases to improve operational visibility and reporting accuracy.
• Support management with ad-hoc analytical projects, business reviews, and special assignments.

Continuous Improvement

• Identify opportunities to streamline processes, improve reporting efficiency, and enhance overall business operations.
• Demonstrate flexibility in taking on new responsibilities and learning analytical, operational, and strategic business functions as required by the organization.

Requirements

• Bachelor's degree in Business Administration, Finance, Economics, Data Analytics, or a related field.
• 5 years of experience in Executive Assistant, Business Coordinator, Operations, or Business Analyst roles.
• Strong proficiency in Microsoft Office Suite, particularly Excel and PowerPoint; knowledge of Power BI or data visualization tools is an advantage.
• Excellent organizational, communication, and stakeholder management skills.
• Strong analytical mindset with the ability to interpret data and generate actionable insights.
• Ability to manage multiple priorities in a fast-paced environment while maintaining a high level of accuracy and confidentiality.
• Professional, proactive, and capable of working independently with minimal supervision.