Receptionist cum Admin Executive

About Vantage

Job Summary

Front Desk & Reception Duties

• Greet and welcome visitors, clients, and employees in a professional manner.
• Manage incoming calls, emails, and correspondence, directing them to the appropriate departments.
• Maintain the reception area, ensuring it is tidy, presentable, and welcoming at all times.
• Coordinate meeting room bookings and ensure meeting rooms are prepared for use.

Administrative Support

• Maintain office records, files, and documentation in an organized manner.
• Assist in preparing reports, letters, presentations, and other administrative documents.
• Manage office supplies inventory and coordinate procurement when required..
• Assist with employee onboarding documentation and administrative formalities.
• Maintain and update company databases and contact lists.

Facilities & Office Management

• Coordinate with vendors, service providers, and building management for office maintenance and repairs.
• Monitor pantry, stationery, and office consumables and ensure adequate stock levels.
• Assist in organizing company events, meetings, training sessions, and employee engagement activities.
• Ensure office facilities are maintained in a clean, safe, and professional condition.

HR & Operations Support

• Assist with attendance tracking and leave records.
• Support HR with employee documentation and filing.
• Assist in processing expense claims and invoice tracking.
• Provide general administrative support to management and various departments as required.

Requirements

• Bachelor's degree or Diploma in Business Administration or a related field.
• 2–4 years of experience in a Receptionist, Administrative Assistant, or Office Coordinator role.
• Experience in UAE-based organizations is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills in English.
• Strong organizational and multitasking abilities.
• Professional appearance and customer-service-oriented attitude.
• Languages Preferred - English, Hindi (Mandatory) any other spoken languages