Executive Assistant

Overview

About The Role

• As the Executive Assistant, you will be the
• guardian of the CEO’s time, focus, and priorities
• .
• You’ll work across:
• Calendar Management (primary and non-negotiable)
• Email Management
• Office & internal coordination
• Travel coordination (with a Lifestyle Assistant)
• Learning capture & follow-through
• Clear SOPs and processes already exist.
• Your role is to
• master them, follow them consistently, and execute with discipline
• .

What You’ll Do

• Own and manage the CEO’s calendar end-to-end
• Enforce defined scheduling rules and weekly structure
• Protect focus time, health routines, and priority work
• Triage and manage the CEO’s inbox
• Draft responses and ensure timely follow-ups
• Coordinate with internal stakeholders and partners
• Capture action items from learning and strategy sessions
• Ensure ideas and insights translate into execution

Who This Role Is For

• This role is best suited for someone who:
• **Follows processes and SOPs rigorously**
• **Enjoys structure, systems, and consistency**
• **Has high energy and resilience**
• **Enjoys learning, growing, and improving how they work**
• **Uses tools well**
• (calendars, task managers, documentation, AI tools)
• **Takes ownership and doesn’t need chasing or micromanagement**
• This role is
• not
• suited for someone who prefers unstructured work or resists rules and accountability.

What Success Looks Like

• The CEO’s calendar is intentional, protected, and aligned with priorities
• Communication is structured and nothing important slips through the cracks
• Follow-ups happen without reminders
• Learnings consistently turn into action
• You track your own progress, review it regularly, and show visible improvement over time
• The CEO operates calm, focused, and several steps ahead