Executive Assistant

Role Overview

Key Responsibilitiesadministrative & Operational Support

• Provide daily administrative support to the Family Office team and Principal
• Act as a concierge for the Principal, coordinating travel (flights, hotels, visas, restaurants, itineraries)
• Manage calendars, meetings, and scheduling
• Maintain organized digital and physical filing systems
• Coordinate household or lifestyle-related logistics for the Family Office Principal
• Serve as the first point of contact for routine requests

Payments & Finance Support

• Assist with processing payments, invoices, and expenses (including personal expenses for the Principal)
• Maintain accurate records of payments and supporting documentation
• Liaise with banks, service providers, and vendors
• Support basic financial administration under supervision

Business & Office Support

• Coordinate with internal stakeholders and external service providers
• Support operational tasks related to projects and ongoing business activities
• Handle ad hoc administrative and operational tasks as required

Ideal Candidate Profile

• 1–3 years of experience in an administrative, operations, or office support role
• Strong organizational skills and attention to detail
• Professional, discreet, and reliable
• Comfortable handling confidential information and routine payments
• Strong written and verbal communication skills
• Proficient in Microsoft Office; interest in using technology to improve efficiency
• Exposure to financial services, professional services, or corporate environments is a plus
• Basic understanding of accounting, payments, or invoicing is an advantage
• Willing to learn, take direction, and adapt in a small-team environment

Role Progression

Job Type: Full-time