Project Coordinator

About This Role

Overview

A private single family office based in Dubai is looking for a sharp, self-driven Project

Coordinator to support a portfolio of high-end residential and hospitality projects. This is not

a passive support role - we want someone who takes ownership, thinks independently, and

drives things to completion without needing to be chased.

You will work directly with the Principal and Head of the Family Office across an active

pipeline that includes a personal luxury villa, a joint venture investment villa with a premium

developer targeting completion in two years, with the scope to take on more projects as your

role grows and you demonstrate an ability to deliver.

If you are the kind of person who spots a problem before it becomes one, reads a room,

understands quality, and genuinely cares about getting things right - this role will suit you

well.

What You'll Be Doing

Project Ownership & Delivery

• Take end-to-end responsibility for tracking and driving progress across active projects

- from procurement to site completion.

• Coordinate contractors, consultants, suppliers, and vendors - keeping everyone

accountable and aligned.

• Maintain clean documentation: schedules, trackers, meeting minutes, and progress

reports.

• Flag risks early and come with solutions, not just problems.

Design & Procurement Coordination

• Review and cross-check architectural and interior design drawings, material

specifications, and finish schedules.

• Manage procurement pipelines - track orders, deliveries, approvals, samples, and

mock-ups across multiple projects simultaneously.

• Ensure design intent translates accurately on site; push back when it doesn't.

Site Oversight

• Conduct regular site visits to monitor workmanship, quality of finishes, and

construction progress.

• Identify and resolve coordination issues on the ground.
• Ensure execution meets agreed specifications and timelines.

Market Intelligence & Advisory Support

• Provide informed input on materials, finishes, suppliers, and market trends relevant

to luxury residential and hospitality development.

• Research comparable projects, international references, and emerging concepts that

may be relevant to the Principal's hospitality pipeline.

• Bring ideas to the table - not just task execution.

What We're Looking For

• Bachelor's degree in Architecture, Interior Design, or a related field.
• 1–4 years of experience in a design, project coordination, or site-based role (quality

and attitude matter more than years).

• Proficiency in project specific programmes or equivalent; comfortable with MS Office

for reporting and tracking.

• Proficiency in using AI to drive forward efficiencies in internal processes.
• Strong design sensibility and a genuine eye for quality, detail, and luxury finish

standards.

• Excellent communicator - clear, confident, and professional across all stakeholders.
• Commercially aware - understands the Dubai real estate and luxury market.
• Highly organised, proactive, and comfortable managing multiple moving parts at

once.

• Able to work independently, take full ownership of tasks, and be trusted to get things

done.

What We Offer

• Direct access and exposure to a sophisticated private portfolio.
• A role with real responsibility from day one.
• Exposure to world-class design, materials and project partners.
• Competitive salary up to AED 10,000 per month, aligned with experience and

capability.

• The opportunity to grow with the portfolio as it expands globally.

A note on culture: This is a small, high-trust environment. We move fast, we hold high

standards, and we value people who think. If you need to be told what to do next, this

probably isn't the right fit. If you thrive with autonomy and take pride in your work - we'd like

to hear from you

Job Type: Full-time

Pay: AED7,000.00 - AED10,000.00 per month

Work Location: In person