Executive Assistant

Overview

Key Responsibilities

• Travel : Handles travel arrangements using Cigna's online travel booking tool.
• Expenses : Submits accurate and timely submission of expense reports.
• Calendar management : Manages calendar system and seeks opportunities to enhance efficiencies. Makes last minute calendaring decisions based on priority and business needs using sound judgment. Advises of last-minute scheduling changes and communicate via e-mail, telephone and/or text message when appropriate.
• Meeting planning : Schedules and organizes internal and external meetings, including any necessary logistics.
• Staff Support : Attends staff meetings to record minutes, track takeaways, follow up on action items, and manage invitations for guest attendees. Maintains department organization chart and email distribution lists.
• Onboarding : Plans and coordinates on-boarding and off-boarding of employees/contractors.
• Productivity support : Secures help desk support as needed to trouble shoot/resolve computer/phone/printer issues, orders equipment and supplies for department using the portal supply system, and manages department space planning in partnership with Corporate Real Estate.
• Special projects/programs : Manages team-wide projects/programs as needed, such as team-building events, or other events.
• Communications : Drafts/edits/finalizes correspondence (letters, memos, mailings, email); creates Excel spreadsheets to track/monitor information; prepares Power Point presentations and misc. reports.
• Other : Recognizes varying complexities within situations and manages or diffuses issues appropriately. Displays good judgment and decision making ability and projects this skill onto others.