Executive Assistant
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
A confidential company in Abu Dhabi is seeking an Executive Assistant to provide secretarial and administrative support to a departmental head. Responsibilities include diary management, travel arrangements, correspondence, records management, and department communications.
Key Skills for This Role
Responsibilities
- Provide a complete secretarial and administrative service to departmental head
- Provide a complete correspondence service, routing correspondence as necessary and drafting replies where appropriate
- Provide time management/diary service for the line manager
- Screen and respond to incoming calls and take appropriate action
- Make routine telephone calls to follow up actions on behalf of the department
- Establish and maintain records and filing systems and arrange for the efficient operation of office equipment
- Receive, evaluate requisitions from different departments for office services and materials, ensure appropriate authorizations
- Report to manager and follow up with suppliers with clarification, checking all received invoices
Requirements
- Bachelor’s Degree in Administration / Business Management
- Minimum of 5 yrs. experience in a similar role in a medium to large organization
Full Job Posting
Job Objective
- Provides support to including diary management, travel arrangement, telephone calls, correspondence, information updates, and records management.
- Act as the focal point for the Department in terms of internal/external communications. Performs various activities related to the companies requirements for managing records, and issuing requisitions as per the SAP Account allocation.
Secretarial Support
- Provide a complete secretarial and administrative service to departmental head to facilitate company processes and allow him to concentrate on mainstream activities.
Correspondence
- Provide a complete correspondence service, routing correspondence as necessary and drafting replies where appropriate to ensure that all mail is dealt with efficiently.
Diary Management
- Provide time management/diary service for the line manager to ensure he is able to attend all key meetings at the appointed times with all relevant document needed for the meeting.
Department Communications
- Screen and respond to incoming calls and take appropriate action to handle the situation.
- Make routine telephone calls to follow up actions on behalf of the department.
Records Management
- Establish and maintain records and filing systems and arrange for the efficient operation of office equipment to ensure the department or manager can function effectively and efficiently.
Administration
- Receives, evaluates the requisition receives from different departments for office services and materials. Insure appropriate authorizations are received (subject to SAP account allocation as per approved by the line manager).
- Reports to manager and follows up with suppliers with clarification. Checking all received invoices.
Job Requirements
- Minimum Qualifications: Bachelor’s Degree in Administration / Business Management
- Minimum Experience: Minimum of 5 yrs. experience in a similar role in a medium to large organization
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Confidential
Executive Chef
Dubai, UAE
We are seeking an Executive Chef to lead all culinary operations across the Entertainment Division. You will oversee multiple outlets, events, and banquets, ensuring exceptional food quality, innovation, and financial pe
Sales And Marketing Specialist
Abu Dhabi Emirate, UAE
A company in Abu Dhabi is seeking a Sales and Marketing Specialist to build new business partnerships, achieve monthly partner acquisition targets, and support marketing initiatives. The role requires Arabic fluency and
Experience Governance Senior Manager
Abu Dhabi Emirate, UAE
A senior governance role responsible for stewarding experience standards and governing improvement actions without owning delivery. The role ensures approved experience and service design outputs are translated into meas
Consultant- Risk Management and Internal Audit (Arabic)
Dubai, UAE
We are seeking a Consultant for Risk Management and Internal Audit to conduct enterprise-wide risk assessments, develop ERM frameworks, and participate in internal audit engagements. The ideal candidate has 3-5 years of
Presentation & Strategic Content Manager
Abu Dhabi Emirate, UAE
A confidential company in Abu Dhabi seeks a bilingual (Arabic/English) Presentation & Strategic Content Manager to own, prepare, and improve key presentations across the organization. The role involves collecting informa
Housekeeper
Doha, QAT
Housekeeping Attendant (Live-in) – QAR - Upto 3,500 Plus Food + Accommodation Location Qatar Employment Type Full-Time | Live-in (Mandatory) About the Role We are seeking a professional, trustworthy, and detail-oriented
Driver
Doha, QAT
House Driver (QAR 1,500 TO 1,800 Per Month) Job Summary The House Driver is responsible for providing safe, reliable, and professional transportation services for the principals, family members, and household staff as re
Regional Manager
Riyadh, KSA
A confidential company seeks a Regional Manager to oversee branch performance and operations in the Central Region, driving sales, profitability, and operational objectives. The role involves leading branch teams, managi
Executive Chef
Dubai, UAE
Sales And Marketing Specialist
Abu Dhabi Emirate, UAE
Experience Governance Senior Manager
Abu Dhabi Emirate, UAE
Consultant- Risk Management and Internal Audit (Arabic)
Dubai, UAE
Presentation & Strategic Content Manager
Abu Dhabi Emirate, UAE
Housekeeper
Doha, QAT
Driver
Doha, QAT
Regional Manager
Riyadh, KSA