Executive Assistant

About the role

Executive support

• Manage the CEO’s calendar, appointments, meetings, and travel arrangements.
• Prioritize incoming communications, emails, and requests; prepare reports, presentations, agendas, and briefing materials.
• Draft correspondence and business communications for the CEO while maintaining confidentiality.

Meetings and stakeholder coordination

• Organize internal and external meetings, attend when required, and prepare minutes and follow-up action plans.
• Track cross-department projects, deadlines, and deliverables; follow up with stakeholders.
• Act as a contact between the CEO and stakeholders, and maintain relationships with partners, clients, and team members.

Administrative management

• Maintain executive records, files, and documentation; coordinate travel itineraries, accommodation, and expense reporting.
• Assist with events, executive visits, corporate functions, and special projects as directed.

Qualifications and requirements

• Minimum 4–5 years as an Executive Assistant, Personal Assistant, or similar role supporting senior executives.
• Four years supporting C-level executives is listed as required in the experience section.
• Requires strong written and verbal English, Microsoft Office proficiency, organization, time management, discretion, problem-solving, prioritization, and interpersonal skills.

Preferred skills

• Preferred: experience supporting C-level executives, managing multiple priorities, and coordinating cross-functional projects and executive-level reporting.
• Preferred: strong attention to detail and accuracy.

Work location

• Work location is in person.