Executive Assistant

Role overview

Executive and business coordination

• Manage CEO calendar, appointments, meetings, travel, correspondence, and executive records; prepare meeting materials and track actions and decisions.
• Coordinate activities across teams, collect department updates, organize management meetings, and follow up on deliverables and deadlines.
• Maintain operational trackers, assist with dashboards and reports, coordinate resources, and escalate delays or operational issues.

HR operations and compliance

• Coordinate recruitment, onboarding, employee documentation, leave and attendance records, payroll inputs, reimbursements, insurance, and employee exits.
• Coordinate contracts, offer letters, employment documentation, leave entitlements, final settlements, and end-of-service calculations.
• Coordinate visas, work permits, Emirates ID processes, and compliance tracking through relevant providers; support inspections and escalate complex matters.

Office administration and reporting

• Manage office facilities, supplies, vendors, records, quotations, expenses, licenses, travel bookings, and business logistics.
• Prepare weekly reports and maintain trackers for employee status, HR activities, actions, deadlines, and management decisions.
• Support internal processes, checklists, standard operating procedures, and organized physical and digital records.

Candidate profile

• 5–8 years of relevant experience in executive assistance, business administration, HR operations, or office management.
• Practical UAE HR administration and employment-process exposure is required.
• A bachelor’s degree in business administration, human resources, management, or a related discipline is required.
• Experience supporting a Founder, CEO, Managing Director, or senior management team is strongly preferred.
• Technology, consulting, professional services, or SME experience is an advantage.

Skills and knowledge

• Strong MS Office skills, especially Excel, Word, and PowerPoint; familiarity with HRMS, payroll coordination, and employee management systems.
• Salesforce experience is an advantage; MBA or HR qualification is also an advantage.
• Knowledge areas include UAE Labour Law, employment documents, probation and notice periods, leave, end-of-service benefits, permits, visas, insurance, and free-zone procedures.
• Requires organization, attention to detail, dependability, communication, follow-up, coordination, independent management of responsibilities, and discretion with confidential information.

Performance and first 90 days