ashby
Executive Administrator
T1 Energy
Dallas, USA
Full-time
Mid · 5+ years experience
Onsite
Discovered 5 days ago
Full Job Posting
Who You Are
- Exceptionally organized and detail-obsessed: nothing slips past you, and you have a habit of closing the loop on every action.
- Project-minded: you think in terms of workstreams, deadlines, dependencies, and follow-through, not just tasks.
- A proactive self-starter who takes ownership, anticipates needs, and solves problems before they escalate.
- Calm, steady, and unflappable under pressure, even when priorities shift and the pace is relentless.
- A polished, confident communicator who can work professionally with people at every level, from the floor to corporate leadership to external partners.
- Discreet and trustworthy, with strong judgment in handling confidential business and personnel information.
- Adaptable and resourceful, equally comfortable running logistics and running point on a cross-functional initiative.
- 5+ years as an executive assistant or in administrative support to senior leaders, ideally in manufacturing or industrial settings.
- Bachelor's degree in related field
- Demonstrated project coordination experience, formal or informal, with a track record of driving initiatives to completion.
- Advanced skills in Microsoft Office (Outlook, Excel, PowerPoint, Word).
- Strong judgment and discretion with confidential information.
- Clear written and verbal communication and the ability to work professionally with people at every level.
- Ability to manage competing priorities and deadlines in a fast-paced environment.
- Comfort with project management tools (e.g., Asana, Smartsheet, Monday.com ).
- Working Environment
- On-site role at the G1 facility in Wilmer, TX, split between the office and the manufacturing floor.
- Follows all site safety rules and wears required personal protective equipment (PPE) when on the plant floor.
- Upholds T1 Energy’s standards for safety, integrity, and confidentiality in every task.
- The T1 Way
- We move fast, expect accountability, and treat people with respect. We also have a no-jerks policy: we don't tolerate big egos, bad behavior or "that's not my job attitude". Be sharp, be honest, be human. If you can hold the line and have a sense of humor, you'll fit right in.
- T1 Energy is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants and do not discriminate on the basis of any legally protected characteristics.
Responsibilities
- Executive Support
- Manage calendars, travel, and meeting schedules for the General Managers with precision and foresight.
- Screen and prioritize email, calls, and requests so leaders stay focused on what matters most.
- Prepare agendas, presentations, and reports, and handle sensitive business and personnel information with full confidentiality.
- Plant & Operations Coordination
- Organize production, safety, and operational review meetings; capture action items and follow them through to close.
- Operate as an Assistant Project Manager for facility-wide initiatives, tracking deadlines, dependencies, and deliverables across departments and driving them to completion.
- Support tracking of KPIs, production metrics, and operational dashboards.
- Coordinate site visits, audits, inspections, and customer meetings.
- Maintain safety, quality, and compliance records and controlled documents, including SOPs.
- Administration
- Process invoices, purchase requests, and expense reports.
- Plan site events, trainings, and employee engagement activities.
- Support onboarding for new employees and contractors.
- Communication & Special Projects
- Serve as the point of contact between the General Managers and production, HR, finance, and external partners.
- Assist with continuous improvement initiatives and operational planning.
- Anticipate the needs of the GM, Deputy GM, and facility, and have them handled before you’re asked.
About T1 Energy
Energy1,001-5,000
T1 Energy is an Austin-based energy solutions provider building an integrated U.S. solar and battery supply chain. It manufactures photovoltaic solar modules in Texas and is constructing a solar-cell fabrication facility in Austin.
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