Events Coordinator

Role overview

Workplace

• The role is based at the Melbourne office and requires working in person.

Key responsibilities

• Coordinate assigned events end to end using timelines, run-of-show documents and delivery checklists.
• Manage booth logistics, branding, audiovisual production, setup and pack-down.
• Source, brief and manage external vendors and suppliers.
• Track purchase orders, invoices and event budgets.
• Coordinate with Design, Marketing and Legal on creative, campaigns and agreements.
• Provide stakeholders with updates on status, risks and outcomes.
• Plan community activations, competitions and giveaways.
• Compile post-event reports and identify delivery improvements.

Required experience

• At least two years of experience in events coordination, production or a similar operational role.
• Ability to manage multiple events simultaneously with strong attention to detail.
• Proficiency in Google Workspace and confidence learning new tools quickly.
• Experience managing suppliers, event budgets and purchase-order processes.
• Excellent written and verbal communication skills.
• Comfort working across teams and with senior stakeholders.
• Ability to thrive in a fast-paced, high-growth environment.

Tools and preferred experience

• The events workflow uses Jira, Confluence, Slack, Google Workspace, Canva and Figma.
• Background in gaming, streaming, esports or entertainment is a bonus.
• Experience across multiple regions or time zones is a bonus.
• Basic Canva or Adobe Creative Suite proficiency is a bonus.
• Familiarity with campaign management or digital marketing workflows is a bonus.

Benefits and perks

• Benefits include learning opportunities, performance-based bonus recognition, parental leave, employee assistance support and catered office amenities.