Event Sales Executive

Overview

Key Responsibilities

• Develop and implement a sales plan for the assigned venue hire and catering clients, in coordination with the Events Sales Manager.
• Conduct proactive sales and customer relationship management activities to promote company’s venue hire and catering services, including regular outreach to current and prospective clients.
• Identify and pursue new business opportunities, including cross-selling across company’s business units, supporting a culture of entrepreneurship.
• Coordinate all aspects of venue hire and catering bookings, including site visits, stakeholder communication (e.g. chefs, banqueting team, museum staff), proposal generation, contract preparation (in coordination with Legal), and billing.
• Oversee operational, staffing, and logistical elements of events, ensuring smooth execution and budget control.
• Ensure timely processing of all relevant documentation, including contracts, invoicing, and procurement, in compliance with company’s policies and procedures.
• Maintain accurate databases of clients, suppliers, and other stakeholders.
• Foster collaborative relationships with internal departments including Finance, F&B Operations, and Museum management.
• Represent the company professionally through clear, courteous, and timely communication with clients and colleagues.
• Perform other tasks aligned with departmental objectives as assigned by management.

Qualifications

• Diploma or degree in hospitality-related or other relevant discipline
• At least 4-5 years of experience in the hospitality sector
• Well-developed computing skills, including the understanding of relevant IT products and software (Microsoft Word, Excel, PowerPoint, and ERP)

Key Attributes

• Ability to work with digital collaboration tools (e.g., Microsoft Teams, Zoom, etc.) for internal and external communication.
• Understanding of budgeting, invoicing, and procurement systems in the context of event planning.
• Skilled in drafting and managing event documentation including contracts, proposals, run sheets, and reports.
• Strong digital literacy and comfort with online scheduling, booking, and customer service platforms.
• Knowledge of data management and maintaining organized, updated client databases.
• Fluent in English. Proficiency in Arabic is preferred.