Emiratization - Document Controller
Role Overview
The Document Controller manages accurate, organized, up-to-date project documentation and coordinates control of technical documents, drawings, and commercial correspondence.
The role supports compliance with company procedures, policies, and legal and contractual requirements.
Key Skills for This Role
Full Job Posting
About the company
Khazna describes itself as a wholesale data center provider in the Middle East and North Africa, delivering infrastructure for the region’s digital ecosystem.
Role overview
The Document Controller manages accurate, organized, up-to-date project documentation and coordinates control of technical documents, drawings, and commercial correspondence.
The role supports compliance with company procedures, policies, and legal and contractual requirements.
Key accountabilities
- Maintain document control systems, records, registers, deliverable trackers, revision control, filing systems, databases, and transfer platforms.
- Review, approve, distribute, archive, and retrieve project documents, including technical documents, drawings, correspondence, and ERP records.
- Establish document control KPIs, goals, and project workflows; identify and support improvements to document control practices.
- Manage project contracts, financial records, handover, and closeout documents.
- Coordinate document distribution across offices, teams, vendors, and clients; ensure outgoing deliverables meet quality, accuracy, and approval requirements.
- Support document control throughout construction, closeout, transition to operations, and TOF transition processes.
- Prepare reports, records, schedules, budgets, and other project documentation.
- Use document control systems such as Aconex, SharePoint, Asite, and Viewpoint and implement best practices.
Qualifications and competencies
- Degree in Business, IT, Administration, or a relevant field.
- At least five years of work experience; two to three years in project or data center environments is preferred.
- Proficiency in DMS, Microsoft Office, DocuSign, Aconex, and project software.
- Strong document management, control, routing, process, communication, analytical, problem-solving, and interpersonal skills.
- Ability to identify document bottlenecks, risks, and process improvements.
- Highly organized, detail-oriented, self-motivated, and able to manage multiple tasks independently; collaborative and timely in document control work.
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