Document Controller

Job Description

Document Controller

What You'll Be Doing

• Systems Management: Administer and lead the utilization of Electronic Document Management Systems, including ACONEX, SharePoint, and Unifier. Manage system access for consultants and contractors.
• Workflow Oversight: Oversee and expedite workflows for RFIs, NCRs, material submittals, shop drawings, and method statements, identifying and resolving bottlenecks to maintain project momentum.
• Compliance & Standards: Ensure all project documentation adheres to the Document Management Plan (DMP) and corporate quality assurance standards.
• Prepare for and lead document control during internal and external audits.
• Reporting & Analysis: Generate comprehensive weekly, monthly, and quarterly status reports.
• Maintain detailed logs and registers for all incoming and outgoing project correspondence and revisions.
• Team Leadership: Supervise junior document control staff, assigning workloads and providing training on EDMS protocols and filing structures. Stakeholder Coordination:
• Act as a primary point of contact for contractors and vendors regarding document submission procedures and site access permits. Administrative Support:
• Assist Commercial and Contract teams with RFPs, TQs, and the maintenance of distribution matrices and responsibility registers.

What Required Skills You'll Bring

• Experience: Minimum of 10 years of experience in document control and project coordination within the engineering and construction sectors, ideally in the Middle East. Technical Mastery: Advanced proficiency in ACONEX (Certified), SharePoint, Unifier, and DocuSign. High proficiency in MS Office Suite (advanced Excel) and Adobe Acrobat.
• Education: Bachelor s Degree or equivalent professional diploma in a relevant field (Engineering, Business Administration, or Information Management).

What Desired Skills You'll Bring