Document Controller

Document Controller responsibilities

• Maintain the project data distribution system and schedule according to client, project, and supplier requirements.
• Revise systems and schedules as needed to support timely approvals and distribution.
• Ensure document changes are completed on time and coordinate edits, review, and proofing to project specifications.
• Track documents throughout their lifecycle and maintain accurate, accessible tracking systems and records.
• Maintain a centralized system for drawings, specifications, correspondence, and other documentation.
• Produce and distribute documents and drawings to designated personnel and production teams.
• Verify appropriate sign-offs before distribution and manage version control to prevent use of superseded materials.
• Communicate document status, changes, and compliance requirements to project stakeholders.
• Follow standardized procedures and quality assurance and documentation standards.

Required qualifications

• At least 5 years of professional experience in document control, document management, or a related administrative role.
• Expertise in document creation, review, approval, distribution, and archival processes.
• Proficiency with document management systems, databases, Microsoft Office Suite, and document management software.
• Strong knowledge of version control and revision tracking procedures.
• Strong organization and attention to detail; ability to manage multiple documents and deadlines.
• Effective communication with cross-functional teams and project stakeholders.
• Understanding of quality assurance standards and compliance documentation requirements.
• High school diploma or equivalent.

Preferred qualifications

• An associate degree is preferred.
• Seven or more years of document control experience in a project-based or manufacturing environment is preferred.
• Experience with enterprise-level document management systems or engineering document control platforms is preferred.
• Familiarity with ISO 9001 or other quality management standards, project management certification or training, supplier coordination, CAD systems, technical drawing management, or document/records management certification is preferred.

About AECOM

Onboarding

• New hires are required to attend an in-person Day 1 onboarding at an AECOM office as a condition of employment.