Document Control Coordinator II

Job Description

Key Responsibilities

• Manage and maintain project documentation, including drawings, specifications, RFIs, method statements, material submittals, Inspection Requests, technical submissions, and correspondence.
• Maintain document registers and ensure all incoming and outgoing documents are properly recorded and tracked.
• Manage document revisions and ensure the latest approved documents are available to the project team.
• Control the distribution and circulation of documents to the relevant project stakeholders.
• Track document status, approvals, comments, and outstanding submissions.
• Coordinate with the Contractor, Client, Engineers, and project team regarding document submissions and responses.
• Monitor overdue documents and follow up with the relevant parties.
• Maintain records of drawings, technical submissions, approvals, transmittals, and correspondence.
• Ensure project documentation is properly filed and easily accessible.
• Support the team in maintaining accurate records for infrastructure and bridge construction activities.
• Manage closeout documentation, including as-built drawings, O&M manuals, warranties, testing records, approvals, and handover documents.
• Assist with document audits and ensure compliance with project document control procedures.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Document Control, Engineering, or a related discipline.
• Relevant experience as a Document Controller on major infrastructure, bridge, or construction projects.
• Good knowledge of document control procedures and project documentation.
• Experience with Aconex, SharePoint, EDMS, or similar document management systems.
• Good knowledge of Microsoft Office, particularly Excel and Word.
• Strong organizational and communication skills.
• Ability to manage multiple documents, submissions, and deadlines effectively.
• UAE experience on major infrastructure projects is preferred.

Work Location Model

• On-Site

Additional Information

• All newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.