Document Controller — Projects (Construction / Infrastructure) | Dubai, UAE
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Key skills for this role
About the Role
A leading global organisation is hiring a Document Controller to support major projects in Dubai.
Key Skills for This Role
Full Job Posting
Overview
A leading global organisation is hiring a Document Controller to support major projects in Dubai.
This role is ideal for someone with experience in construction/infrastructure environments who understands document control discipline, project governance, and the importance of accurate, audit-ready records across the full project lifecycle.
Key responsibilities
- Manage the end-to-end document control process for project documentation (incoming/outgoing)
- Register, distribute, and track documents: drawings, RFIs, submittals, transmittals, method statements, ITPs, reports, correspondence
- Maintain a structured document register with clear version control, naming conventions, and approval status
- Ensure timely routing of documents for review/approval and follow up with internal teams and external parties
- Control revision history and ensure only latest approved documents are in circulation
- Support project reporting by providing accurate status updates on document workflows and overdue actions
- Coordinate with consultants, contractors, subcontractors, and vendors to maintain compliance with document requirements
- Maintain audit-ready records aligned to project and company governance standards
- Support handover documentation and close-out packs at project completion
- Desired profile
- Proven document control experience within construction, infrastructure, marine/civil, or large project environments
- Strong understanding of document control workflows, transmittals, registers, and revision/version control
- High attention to detail and strong organisation skills in fast-paced, deadline-driven teams
- Confident communicator with the ability to chase actions professionally and keep stakeholders aligned
- Strong MS Office skills; experience with EDMS platforms (Aconex, SharePoint, Asite, Procore, etc.) is highly preferred
- Comfortable working across multiple packages/workstreams and managing high document volumes
- Dubai-based or open to relocation to Dubai
Skills
The ideal candidate is a disciplined document control professional who can bring structure and accuracy to high-volume project environments, ensuring the right information reaches the right people at the right time.
They have a strong grasp of document control workflows across drawings, RFIs, submittals, transmittals, correspondence, and close-out documentation, and they are meticulous about version control, revision history, naming conventions, and approval status.
They are confident using EDMS platforms such as Aconex or SharePoint, maintain clean and reliable document registers, and can track actions and overdue items without letting relationships slip.
They communicate clearly and professionally with consultants, contractors, and internal teams, and they understand the importance of audit-ready records, confidentiality, and compliance in global project settings.
Above all, they are organised, proactive, and calm under pressure, able to manage multiple workstreams and deadlines while keeping governance standards consistent.
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