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Document Controller / Project Secretary

Kalandoor Building Contracting
Dubai, UAE
fulltime
Mid-Senior
4 days ago
Document ManagementRecord KeepingFiling SystemsVersion ControlArchivingSharePoint
Free

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Document ManagementRecord KeepingFiling Systems
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Job Summary

We are looking for a highly organized and detail-oriented **Document Controller / Project Secretary** to join our team immediately.

The ideal candidate will have proven experience in a construction environment, with strong expertise in managing project documentation and providing administrative and coordination support to both site and office teams.

Key Responsibilities

  • Manage, organize, and maintain all project documentation, including drawings, contracts, reports, and submittals
  • Ensure all document control procedures comply with company standards and project requirements
  • Track document versions, revisions, approvals, and maintain accurate logs
  • Coordinate with engineers, consultants, and subcontractors for timely submission and approval of documents
  • Prepare reports, official correspondence, and meeting minutes
  • Maintain efficient filing systems (both electronic and hard copy)
  • Provide administrative support to project managers and site teams
  • Ensure timely distribution of documents to all relevant stakeholders
  • Handle incoming and outgoing correspondence efficiently

Requirements

  • Proven experience as a **Document Controller in a construction company** (mandatory)
  • Minimum **2 years of relevant experience** (2–5 years preferred)
  • **Immediate availability** is required
  • Strong understanding of document control systems and procedures
  • Proficiency in **MS Office** (Word, Excel, Outlook)
  • Excellent organizational and time-management skills
  • Strong written and verbal communication skills
  • Ability to work under pressure and meet tight deadlines

How to Apply

Interested candidates are invited to submit their CV with the subject line:

“Document Controller / Project Secretary – Immediate Joiner”

Email: **hr3@kalandoor.com**

Application Question(s)

  • Available Immediately?

Location

  • Dubai (Preferred)

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