Document Controller-Procurement Data Center

Role overview

Procurement records and purchase orders

• Receive, register, classify, distribute, file, and archive procurement documents in electronic and physical systems.
• Maintain complete Purchase Requisition and Purchase Order records, tracking them from initiation through completion.
• Record PO amendments, revisions, cancellations, and supporting correspondence.

Supplier, contract, and delivery records

• Control RFQ documentation, supplier quotations, comparison documents, commercial records, and related correspondence.
• Maintain procurement contracts, agreements, registers, expiry dates, and documentation requirements.
• Maintain delivery notes, goods received notes, packing lists, shipping documents, and other receiving records; match documents to POs when required.

Invoices, quality, and audit support

• Record supplier invoices, file them with the relevant PO and supporting documents, and follow up on missing information or approvals.
• Coordinate documents between Procurement, Finance, suppliers, requesting departments, logistics, warehouse, and Data Center teams.
• Review documents for completeness and correct references; identify missing, duplicated, or incorrectly referenced records and handle sensitive information appropriately.
• Retrieve and prepare records for internal and external audits and report missing, pending, completed, and archived documents.

Qualifications and experience

• Diploma or bachelor’s degree in Business Administration, Procurement, Supply Chain, Logistics, or a related discipline.
• 5–7 years of Document Control experience.
• Good knowledge of procurement documentation and purchasing processes.
• Strong computer skills, particularly Microsoft Office.
• Previous administrative, procurement, purchasing, supply chain, or Data Center support experience is an advantage.