Document Controller, Pacific Link (Contract)

Key Responsibilities

• Receive, review, register, distribute, and archive project documentation in accordance with established document control procedures. Maintain document registers, transmittals, metadata, and tracking systems to ensure accurate document status and traceability. Publish and manage documents within designated document management systems and repositories. Verify document completeness, formatting, numbering, revision status, and metadata prior to processing and distribution. Support project teams by providing document control guidance and assistance related to document management processes and system requirements. Coordinate the receipt, tracking, and turnover of project documentation, ensuring records are complete and accurately maintained. Monitor document workflows and follow up with internal stakeholders, contractors, and vendors. Maintain document retention, storage, and archival processes. Assist with document audits, quality reviews, and reporting activities. Generate regular status reports and provide updates on document control activities. Troubleshoot document management system issues and collaborate with IT and business stakeholders. Contribute to continuous improvement initiatives. Qualifications and Professional Experience Post-secondary education in Information Management, Business Administration, Records Management, or a related discipline. Minimum 3 years of document control, records management, or information management experience. Experience supporting engineering, construction, infrastructure, energy, or major project environments is considered an asset. Working knowledge of document management systems and electronic records management practices. Experience with OpenText, eDocs, SharePoint, ProjectWise, or similar systems. Strong proficiency with Microsoft Office applications. Strong attention to detail and organizational skills. Effective verbal and written communication skills. Certified Document Controller (CDC) designation is considered an asset. Working Conditions Full-time, contract position based in the Calgary Head Office. Primarily in-office work environment. Occasional support outside regular business hours may be required. We Build Careers and Pipelines That Last Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey. A Rewarding Opportunity We offer: Valuable experience providing opportunity for professional development and career advancement; An opportunity to engage with and learn from some of the most talented and experienced people in the business; Competitive compensation; A place to share a sense of purpose and build relationships; Meaningful work that makes a difference; An opportunity within the Canadian energy industry. We value: The health, safety and wellness of everyone working in our company; Meaningful participation from Indigenous and local communities; The commitment and resilience of our people; Collaboration and achieving success together. In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor. In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4). In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis. Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley. Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA) Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility. The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day. We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.