Document Controller
Key Skills for This Role
Full Job Posting
Document management
- Manage project records including drawings, method statements, RFIs, MIRs, WIRs, material and technical submittals, shop drawings, and other project documents.
- Receive, register, review, distribute, and track incoming and outgoing documentation.
- Issue the latest approved revisions and remove superseded documents from active use.
- Maintain drawing, RFI, material submittal, technical submittal, MIR, WIR, and transmittal registers.
Coordination and reporting
- Prepare and issue transmittals to clients, consultants, subcontractors, suppliers, and other relevant parties.
- Monitor submission status, approvals, comments, and revisions, and follow up on pending actions.
- Coordinate with project managers, engineers, QA/QC, procurement, site teams, and other departments for timely document submission and retrieval.
- Prepare document status reports and provide updates to the project management team.
Filing, audit, and closeout
- Maintain electronic and hard-copy filing systems; ensure documents are named, numbered, dated, revised, and filed according to project procedures.
- Track approved, rejected, commented, and superseded documents and support audits with accurate, traceable records.
- Assist with handover and closeout documentation, including O&M manuals, as-built drawings, warranties, test certificates, inspection records, and closeout dossiers.
- Protect document confidentiality, security, and controlled access; perform other assigned document control and administrative duties.
Qualifications and experience
- Bachelor’s degree or diploma in Business Administration, Engineering, Construction Management, or a related field.
- Two to five years of Document Controller experience, preferably in construction, MEP, engineering, or contracting.
- Experience with construction project documentation and document control procedures.
- Knowledge of construction drawings, submittals, RFIs, MIRs, WIRs, method statements, and technical documentation.
Skills and systems
- Familiarity with document management systems and Microsoft Office, particularly Excel and Word.
- Knowledge of document numbering, revision control, transmittals, and document tracking procedures.
- Strong organization, document management, and attention to detail; ability to manage multiple documents and deadlines.
- Good written and verbal communication and coordination skills.
Pay
- Pay starts at AED 2,500 per month.
Work location
- Work location is in person.
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