Document Controller
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Key skills for this role
About the Role
Maintain document control systems, manage project documentation, and ensure compliance while demonstrating strong analytical skills and proficiency in document management software.
Key Skills for This Role
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Overview
Maintain document control systems, ensuring documents are reviewed, approved, distributed, archived, and easily retrievable.
Coordinate with internal teams, vendors, and clients to ensure timely, accurate documentation and effective information sharing.
Manage ERP purchase requisitions (PRs) and track, transmit, and file electronic documents, drawings, and correspondence.
Establish and monitor document control procedures, goals, specifications, and KPIs.
Create, update, and maintain project deliverable registers, ensuring quality assurance of all outgoing deliverables.
Manage project documentation, including contracts, financial records, handover packages, and transition documents, ensuring proper tracking and storage.
Maintain project-specific file transfer platforms, assign document numbers and revisions, and support workflow efficiency across multiple offices.
Ensure documentation is accurate, up-to-date, approved, and compliant with company policies, contractual obligations, and quality standards.
Develop and maintain filing systems, databases, reports, schedules, budgets, cost-tracking records, and other project documentation.
Support project closeout, transition to operations, TOF documentation processes, and continuous improvement through best practices and ad-hoc reporting.
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