Document Controller
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Key skills for this role
About the Role
RESPONSIBILITIES KEY ACCOUNTABILITIES: Maintain document control systems, ensuring documents are reviewed, approved, distributed, archived, and easily retrievable. Coordinate with internal teams, vendors, and clients to ensure timely, accurate documentation and effective information sharing.
Key Skills for This Role
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Key Accountabilities
- Maintain document control systems, ensuring documents are reviewed, approved, distributed, archived, and easily retrievable.
- Coordinate with internal teams, vendors, and clients to ensure timely, accurate documentation and effective information sharing.
- Manage ERP purchase requisitions (PRs) and track, transmit, and file electronic documents, drawings, and correspondence.
- Establish and monitor document control procedures, goals, specifications, and KPIs.
- Create, update, and maintain project deliverable registers, ensuring quality assurance of all outgoing deliverables.
- Manage project documentation, including contracts, financial records, handover packages, and transition documents, ensuring proper tracking and storage.
- Maintain project-specific file transfer platforms, assign document numbers and revisions, and support workflow efficiency across multiple offices.
- Ensure documentation is accurate, up-to-date, approved, and compliant with company policies, contractual obligations, and quality standards.
- Develop and maintain filing systems, databases, reports, schedules, budgets, cost-tracking records, and other project documentation.
- Support project closeout, transition to operations, TOF documentation processes, and continuous improvement through best practices and ad-hoc reporting.
Qualifications & Competencies
- Minimum 5 years of experience in document control, with 2–3 years of project or data center experience preferred.
- Proficiency in document management systems (DMS), Microsoft Office, DocuSign, Aconex, and other project management software.
- Strong analytical and problem-solving skills, with the ability to identify and resolve document control risks and process bottlenecks.
- Excellent verbal and written communication skills, with the ability to manage information effectively and collaborate across teams.
- Highly organized, detail-oriented, and capable of managing multiple priorities independently with minimal supervision.
- Demonstrated leadership in document management processes, with a commitment to maintaining logical, consistent workflows, timely communication, and strong teamwork.
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