Document Controller cum Receptionist
About This Role
China State Construction Middle East (CSCEC ME) is recruiting Document Controller cum Receptionist to join our team for a newly awarded High Rise Tower Project in Dubai.
Position Summary:
Over all responsibilities in maintaining a structured document management system for the assigned department, maintaining record controlling & distribution & maintain the file as required.
Duties and Responsibilities:
- Assist in controlling the document receiving/issuing and registering the Incoming/Outgoing letters or documents to/from external parties.
- Responsible to ensure that all the outgoing documents have the proper reference numbers as per the control sheets.
- Assists and maintaining and update the documents registers including a of replies and identification of status.
- Responsible for proper distribution of letters and others documents.
- Ensure Incoming documents are registered, disseminated and filed systematically.
- Ensure Outgoing documents are in the correct format, register, arrange for delivery, obtain proof of delivery, disseminate and file systematically.
- Maintain and update document registers including tracking of replies and identification of statuses.
- Assists in the implementation of the documentation procedures prescribed in the project Quality plan and Project management System.
- Supervise the printing, copying or binding of reports/documents.
Qualifications:
- Bachelors Degree in Administration/Commerce
- 3-5 Years of relevant work experience
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