Document Controller

Role overview

Responsibilities

• Register, distribute, and file incoming and outgoing project documents, including letters, transmittals, drawings, submittals, RFIs, site instructions, and meeting minutes.
• Maintain logs for shop drawings, materials, and method statements; track approvals and follow up on overdue responses.
• Track TAQA Distribution submissions, including drawing and load approvals, NOCs, inspection requests, and supply activation documents.
• Operate Aconex or a similar client document management system and maintain the company filing structure.
• Control revisions to ensure site teams use the latest approved drawings.
• Issue weekly document status reports to project teams and management.
• Compile handover dossiers with as-built drawings, test certificates, O&M manuals, and warranties.
• Archive closed projects in physical and electronic form.

Requirements

• Bachelor's degree or diploma.
• At least 4 years as a Document Controller on construction or MEP building projects, including at least 2 years in the UAE.
• Hands-on experience with Aconex or a similar EDMS.
• Advanced Microsoft Office skills: Excel, Word, and Outlook.
• Able to work accurately and organize high document volumes across several projects.

Preferred experience

• Experience handling TAQA Distribution online submissions is preferred.
• Experience on master-developer projects in Abu Dhabi is preferred.

Pay

• AED 3,000–6,000 per month.

Work location

• Work is in person.