Document Controller
Role Overview
Supports senior staff by managing complex scheduling, correspondence, and department coordination activities.
Ensures high standards of documentation and internal service delivery.
Full Job Posting
Job Purpose
Supports senior staff by managing complex scheduling, correspondence, and department coordination activities.
Ensures high standards of documentation and internal service delivery.
Key Responsibilities
- Manage high-volume calendars, including travel, meetings, and external coordination.
- Draft and proofread official correspondence and meeting materials.
- Handle department-level filing systems and shared drives.
- Track expense claims, budgets, and petty cash as directed.
- Organize events, meetings, and cross-functional workshops.
- Take accurate meeting minutes and follow up on action items.
- Coordinate communication with senior stakeholders and vendors.
- Supervise or guide junior secretaries in work allocation.
- Maintain department-level dashboards or reporting tools.
- Ensure adherence to branding and document standards.
Values Alignment
Demonstrates ownership, discretion, and a proactive approach to supporting team needs with minimal supervision.
Qualifications
- Diploma or equivalent; or related Field.
- 5+ years of experience in administrative or secretarial roles.
- Excellent written English and professional communication.
- Familiarity with travel portals, expense systems, and formatting tools.
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