DFWAC- Administrative Affairs Executive
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Key skills for this role
About the Role
Manage day-to-day administrative operations and office activities. Coordinate office supplies procurement and inventory management. Prepare administrative reports, correspondence, memos, and documentation.
Key Skills for This Role
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Overview
- Manage day-to-day administrative operations and office activities.
- Coordinate office supplies procurement and inventory management.
- Prepare administrative reports, correspondence, memos, and documentation.
- Maintain employee records and administrative files in compliance with organizational policies.
- Coordinate meetings, events, travel arrangements, and logistical requirements.
- Monitor and manage service contracts and agreements with external vendors.
- Ensure compliance with internal administrative policies and procedures.
- Assist in developing and implementing administrative processes to improve operational efficiency.
- Oversee the maintenance and upkeep of buildings, offices, accommodations, and related facilities.
- Coordinate preventive and corrective maintenance activities with contractors and service providers.
- Conduct regular inspections to ensure facilities are safe, clean, and operational.
- Monitor utility services, including electricity, water, air conditioning, and other facility systems.
- Manage office furniture, equipment, and organizational assets.
- Follow up on facility-related issues and ensure timely resolution.
- Support space planning, office moves, and facility improvement projects.
- Ensure compliance with health, safety, and environmental regulations.
Qualifications
- Bachelor’s degree in Business Administration, Facilities Management, Engineering, or a related field.
- Professional certifications in Facilities Management are an advantage.
- Minimum 3–5 years of experience in administration, facilities management, or a related field.
- Experience in coordinating maintenance services, contracts, and office operations
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