Development Coordinator, UCVM

Description

Summary of Key Responsibilities

• (job functions include but are not limited to):
• Securing key meetings with high-level internal and external stakeholders. This may include the creation of briefing notes and presentations.
• Processing donations and donor designations in accordance with development office procedures - submission of Gift Designation Forms, processing of Gift Agreements, Checklists and Terms of Reference
• Ensuring accurate updating of Prospect Management module in a timely manner
• Coding records of engagement from team briefing and contact notes into the database in appropriate fields
• Extracting relevant information from contact reports to create, code and update records of engagement appropriately
• Conducting preliminary research on identified prospects and donors including biographical and philanthropic interest and coding the information on the prospect record for use by development staff
• Maintaining up-to-date documentation on prospect and donor record, ensuring that it is comprehensive, current and user-friendly, including managing and updating all biographical information
• Supporting the UCVM donor stewardship activities including thank you letters as well as the execution of donor recognition events, naming dedications launches of initiatives, recording acknowledgements and uploading documents into the database, and supporting the preparation of stewardship materials.
• Administer and/or take minutes for internal team meetings
• Support gift administration and related documentation, including the preparation, tracking and coordination of gift agreements, gift designation forms, and other development documentation.
• Coordinate the administration and tracking of donor-funded awards, sponsorships, and other philanthropic commitments.
• Coordinate fundraising, sponsorship, and donor engagement activities, including stakeholder outreach, information gathering, documentation, recognition, tracking and follow-up.
• Coordinate and schedule donor, sponsor and stakeholder meetings, including meeting logistics, briefing materials and follow-up activities.
• Maintain accurate donor, prospect and engagement information within Blackbaud CRM and related advancement systems.
• Plan and coordinate fundraising, stewardship and donor engagement events in collaboration with faculty and Development and Alumni colleagues.
• Support the administration and coordination of the Faculty of Veterinary Medicine Pet Memorial Program.
• Collaborate with Development and Alumni colleagues and other university partners to ensure alignment with development processes, policies, procedures and compliance requirements
• Performing other related duties as required and assigned

Qualifications / Requirements

• University degree or related education preferred and a minimum of 2 years directly related experience, preferably in a fundraising or post-secondary educational setting. Experience working with a veterinary faculty, UCVM, or in the animal health, agricultural or related sectors is considered an asset. Additional desired competencies include:
• 2 to 3 years of progressive client and/or customer service experience in an organization.
• Excellent computer skills including database/information management with particular experience using Blackbaud and Microsoft Office 365.
• Familiarity with the principal tools and techniques for development moves management.
• Experience in higher level data functions including queries, exports, imports and mail merges.
• Strong organizational and time-management skills, attention to detail and accuracy.
• Ability to multi-task, prioritize and meet competing deadlines.
• Demonstrated professionalism, tact and maturity in handling highly sensitive and confidential information ethically and with discretion.
• Able to work well under pressure, in an environment with daily deadlines.
• Ability to work both independently and as part of a team and to work effectively in a large, complex, dynamic and sophisticated organization.
• Knowledge of basic office equipment such as photocopiers, fax machines and printers.
• Able to remain positive and confident under pressure.
• Ability to build productive working relationships with clients and team members.
• Must have the ability to deal with frequent interruptions in a cooperative and professional manner.
• Must be open to learning and development and be willing to accept new challenges and assignments.
• Understands and maintains confidentiality, demonstrating diplomacy and good judgment.
• Demonstrated ability to exercise judgment within established guidelines.
• A high level of knowledge and understanding of University policy and procedures would be a definite asset.
• Experience in a fund development office is an asset. Knowledge in development practices and the processes and functions of the units within, also the systems utilized for day to day business; Blackbaud CRM, Net Community, PeopleSoft and SharePoint will be an asset.
• Ability to manage and deliver assigned special projects on time.

Application Deadline

• October 13, 2026
• We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
• This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2 .
• For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website .

About the University of Calgary