Specialist, Institutional Effectiveness

Role overview

Planning and coordination

• Support project plans, timelines, and documentation for Deputy Provost portfolio initiatives.
• Coordinate activities across units and monitor project status, dependencies, and risks.
• Prepare briefing materials, reports, and presentations for planning and decision-making.

Stakeholder engagement

• Organize meetings, consultations, and working groups across academic and administrative units.
• Communicate project objectives, timelines, and expectations; build relationships with faculty, staff, and senior leaders.

Research, data, and reporting

• Research trends, sector developments, and strategic opportunities through environmental scans.
• Compile and synthesize data for institutional reviews, planning, and reporting.
• Develop summaries, visualizations, and analytical products to support evidence-informed decisions.

Process and administrative support

• Coordinate academic process and planning framework development and renewal, including consultation and documentation.
• Identify workflow gaps, facilitate process improvement, track implementation, and support follow-up.
• Navigate governance pathways and maintain project records, timelines, and follow-up across workstreams.

Qualifications and requirements

• Bachelor's degree required; master's degree or formal project management certification preferred.
• At least five years of experience in project coordination, academic operations, or institutional planning in a post-secondary environment.
• Demonstrated complex project management and analytical and planning abilities.
• Strong research, analytical, organizational, and communication skills; experience with cross-functional teams and diverse stakeholders.
• Proficiency with project tracking and documentation tools such as MS Project, Asana, or Smartsheet.
• Ability to work independently and collaboratively in a dynamic environment.

About the employer