Crew Coordinator
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
**Key Roles \& Responsibilities** • To actively recruit crews from the international market place in order to meet crewing requirements for all contracts via agencies, job boards, internet and other means • Be first point of contact for potential employees, vet and authenticate resumes and qualification/certifications with issuing bodies and provision of information for recruitment agencies, potential and existing employees including assisting with external enquiries
Key Skills for This Role
Full Job Posting
Key Roles & Responsibilities
- To actively recruit crews from the international market place in order to meet crewing requirements for all contracts via agencies, job boards, internet and other means
- Be first point of contact for potential employees, vet and authenticate resumes and qualification/certifications with issuing bodies and provision of information for recruitment agencies, potential and existing employees including assisting with external enquiries
- Conduct one on one interview in English with candidates from all countries to ascertain technical knowledge and suitability of the applicant.
- Have working knowledge of all marine trades utilized by the company including bridge officers, engineers, crane operations, slinging/rigging, dynamic positioning and the use of this knowledge for initial technical interview to appraise the applicants knowledge and breadth of experience
- Selection of training providers and transport of personnel to training providers to meet mandatory oil & gas marine requirements prior to mobilization
- Arrangement of all security passes, port passes and certificates required by Qatar Petroleum and organization of immigration and visas via government departments
- Arrange and follow up emergency and medical treatment situations including transport off vessel via fast boat or helicopter, arrangement of immigration applications for the personnel upon their return to port for medical treatment, arrange transport from port to medical the facility and manage the welfare of the medical case, replicating the previous for the return to duty. This duty requires the incumbent to be on call and available to manage an emergency situation on a 24 hour 7day week alert status
- Issue of personal protective equipment during induction phase, maintenance of equipment stock and replenishment of items
- Negotiation of salary and employment contract details for new employees, negotiation of same for existing and extending personnel and issue of company ID, security passes and competency cards (e.g. HUET)
- Maintenance of comprehensive personnel data base that meets company manning demands and concurrently complies with ISM, ISO and OHSAS codes of practice to which the company subscribes
- Provision of data, metrics and information for internal, external 3rd party and tender information requests.
- Maintenance and contribution to company electronic data bases including Oracle and Shipnet
- Arrangement of technical courses that meet the contractual and client requirements examples: H2S, Slinging, BA, Crane operators, Chemical HAZOP/HAZID, Rigging, offshore survival, medicals etc.
- Identification, collation and preparation of endorsements, documents and certificates for compliance with mandatory safe manning regulations and presentation of evidence to classification societies and national legislative bodies including Port State
- Conduct orientation briefings and coordinate induction and related administration for all new employees and ensuring the requirements of MLC 2006 are fully met
- Preparation of crew lists for subcontract company staff employed to provide services to Halul vessels including immigration documents and the vetting of contractors to ensure the mandatory safe manning regulations are fulfilled
- Collating and reviewing invoices and receipts for suppliers and agencies including hotels, port agencies, training providers, recruitment companies and coordinating this information with the relevant department and superintendents
- Assisting DPA and providing evidence for submissions and issue of safe manning, exemption, extension and trading/endorsements in order to meet statutory legal requirements for all vessels.
- To have full working knowledge of the International Labor Organization Maritime Labor Convention and to apply the requirements to crewing operations
Education & Professional Qualification
- Diploma
Professional Experience
- 3-5 years' experience in a HR/Coordinator /Marine Administrator role in a marine company.
Computer Skills
- MS Office.
Language Skills
- Fluent in English
Market And Industry And Functional Knowledge
- Recruiting experience for offshore fleet.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Milaha
Manager - Vessel Performance & Systems
Doha, QAT
Communication Internal Communication: Senior Managers Superintendents & Fleet Managers Ship Officers IT Dept MPCS Purpose: Work closely with Fleet Managers and other members of Ship Management including Marine and
Investment Analyst (Qatari)
Doha, QAT
Operations Analyst – Milaha Capital: The Operations Analyst plays a key role in supporting Milaha Capital’s investment activities by ensuring smooth coordination, documentation, and execution of investment-related proces
Assistant Manager - Collections
Doha, QAT
This role is responsible for managing the accounts receivable function, ensuring timely collection of customer payments and reducing outstanding balances through effective collection strategies. The role involves analyzi
Assistant Manager - Operations Shipping Agency
Doha, QAT
Communication Internal Communication: Manager - Shipping Agency Port Services Purpose: To advise the manager on the progress of all work under his/her control To communicate on operational issues and coordinate stevedori
Media Specialist
Doha, QAT
JOB DESCRIPTION Key Roles & Responsibilities - Developing and executing Milaha's online media strategy and compelling content for various online media platforms, including videos, images, and written content. This involv
Specialist - Data Warehousing
Doha, QAT
This role focuses on designing, building, and maintaining data warehouse (DWH) and business intelligence (BI) systems. It involves developing data architecture, data models, and ETL processes to ensure efficient data int
Senior Sales Executive – UAE
Doha, QAT
📍 Location: UAE Milaha is looking for a Senior Sales Executiv e to drive business growth by identifying new opportunities, developing strategic customer relationships, and delivering tailored logistics solutions across
Chief Engineer- WSV vessel
Doha, QAT
Company Description Milaha is one of the largest and most diversified maritime and logistics companies in the Middle East, delivering integrated transport and supply chain solutions that keep global trade moving. Founded
Manager - Vessel Performance & Systems
Doha, QAT
Investment Analyst (Qatari)
Doha, QAT
Assistant Manager - Collections
Doha, QAT
Assistant Manager - Operations Shipping Agency
Doha, QAT
Media Specialist
Doha, QAT
Specialist - Data Warehousing
Doha, QAT
Senior Sales Executive – UAE
Doha, QAT
Chief Engineer- WSV vessel
Doha, QAT