Corporate Services Coordinator

The Job Summary

Key Responsibilities And Accountabilities

1. Fleet & Vehicle Administration

• Coordinate company vehicle issuance, transfer, replacement, and return activities in accordance with company policies and entitlement guidelines. Ensure compliance with company vehicle policies and procedures.
• Ensure timely vehicle allocation and handover processes.
• Support colleagues with vehicle-related requests and inquiries.
• Coordinate alternate vehicle arrangements when required.

2. Corporate Services Coordination

• Coordinate transportation and mobility-related operational requirements.
• Support VIP transportation requests and special business requirements.
• Facilitate smooth communication between internal stakeholders and service providers.
• Ensure service requests are handled efficiently and within agreed timelines.

3. Vendor & Stakeholder Management

• Liaise with dealerships, workshops, insurance providers, suppliers, and external service providers.
• Follow up on service requests to ensure timely completion.
• Coordinate vehicle repairs, maintenance schedules, and service activities.

4. Documentation & Record Management

• Maintain accurate records of company vehicles, users, registrations, insurance documents, and related files.
• Ensure all fleet documentation is updated and properly archived.
• Support vehicle handover and receiving processes with complete documentation.
• Maintain compliance with internal controls and audit requirements.

5. Reporting & Operational Tracking

• Prepare fleet operation reports, trackers, and management summaries.
• Monitor vehicle utilization and maintenance status.
• Track pending workshop cases and follow up to minimize vehicle downtime.
• Provide accurate operational data and reporting support to management.

Educational Qualifications

• Bachelor’s Degree in Business Administration or a related discipline.

Professional Certifications

• Fleet Management or Administrative Coordination certifications are preferred.

Experience

• 0–2 years of experience in Corporate Services, Administration, Fleet Operations, Facilities Coordination, or related functions.

Essential Job Pre-Requisites

• Effective communication and stakeholder management abilities.
• Basic knowledge of fleet operations and vehicle administration processes.
• Ability to manage multiple tasks and priorities simultaneously.
• Strong attention to detail and documentation accuracy.
• Problem-solving and service-oriented mindset.
• Proficiency in Microsoft Office applications.

Languages Proficiency