Coordinator, Accounts Payable
Role Overview
This position is responsible for compiling amounts owed by the company to vendors, suppliers, or other organizations/individuals. Maintains all payment or other transaction records. Responsible for all activities in the accounts payable function, including invoice entry to general journal entries. Ensures timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports. Review applicable accounting reports and accounts payable register to ensure accuracy.
Key Skills for This Role
Full Job Posting
Position Summary
This position is responsible for compiling amounts owed by the company to vendors, suppliers, or other organizations/individuals. Maintains all payment or other transaction records. Responsible for all activities in the accounts payable function, including invoice entry to general journal entries. Ensures timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports. Review applicable accounting reports and accounts payable register to ensure accuracy.
Position Responsibilities
- Receive, review, and verify invoices and payment requests through various methods using the designated invoice or ERP system. Typically, items are emailed to AP invoice emails, AP@oatey or directly if that is the case.
- Scan invoices to AP Invoice workflow system and route invoices in the system to the appropriate approver(s). Post invoices into accounting system on a daily and timely basis while ensuring invoices are coded to the correct GL accounts and cost centers.
- Research and troubleshoot invoices that were unable to transfer and post to the accounting system.
- Prepare and performs payment run, reviews for accuracy, obtains approval and sends payment files. This will include standard payment group and special runs such as commission or rebate groups.
- Reconcile vendor statements. Communicate with vendors to resolve account discrepancies and responds to vendor inquiries.
- Complete and process credit applications from vendors before routing to supervisor and provide Tax Exempt Forms as needed.
- Works closely with Purchasing to update changes in pricing and terms and respond to related questions.
- Responsible for validating all vendor requested bank changes by contacting the vendor directly and noting the workflow records for audit controls.
- Compiles from Concur the employee expense reimbursements, books the expenses via journal entry and creates files used by Payroll. This is done both weekly and bi-weekly depending on the Oatey company being processed.
- Processes the company credit card statements to record the expense submitted through Concur and via spreadsheet, this includes reviewing the coding to ensure it is correct to the best of our ability and monitor to ensure it balances monthly.
- Maintains a group of vendors that take credit card payment outside of our normal process, this includes certain utilities. Downloading of invoices to load in AP Invoice workflow, once invoice is paid, entering the card info for payment on vendor website.
- Complete assigned account reconciliations as directed.
- Provide supporting documentation for the annual audit, Ad-hoc projects and other tasks as assigned by supervisor and as needed by the department/company.
Knowledge and Experience
Demonstrated understanding of basic accounting practices and procedures.
Computer skills: demonstrated proficiency in MS Excel, Word.
One plus (1+) years full cycle AP in a fast paced, dynamic environment.
Attention to detail, accuracy, and consistency of data entry.
Experience with ERP systems, SAP preferred.
Experience with an AP Workflow system, Open Text/VIM preferred.
Education and Certification
High School Diploma or GED required.
Associate degree preferred.
#LI-SV1
#LI-Hybrid
Compensation Range for the Position:
Target Cash Profit Sharing for the Position:
Offer amount determined by experience and review of internal talent.
Oatey Total Rewards
Generous paid time off programs and paid company holidays to support flexibility and work-life balance
Annual Discretionary Cash Profit Sharing
Immediate eligibility and vesting in 401(k), including 100% company match, up to 5% of eligible compensation
Market leading health insurance including medical, dental, vision, and life insurance offerings for associates and qualified dependents
Significant company contribution to Health Savings Account with a High Deductible Health Plan (HDHP)
Short-Term and Long-Term Disability income protection coverage at no cost to associates
Paid Maternity and Paid Parental Leave
Tuition reimbursement
A strong set of complementary resources to support associate well-being, including resource groups, EAP, and dedicated mental health support.
Equal Opportunity Employer
The Oatey family of companies are an equal opportunity employer committed to Diversity, Equity, and Inclusion. We recruit, employ, promote, and offer competitive pay for all jobs without regard to race, color, creed, religion, sex, age, national origin, disability, sexual orientation, or any other characteristic protected by law.
Protect Yourself from Recruitment Scams
Oatey is committed to a safe and transparent hiring process. Please be aware of fraudulent recruiting communications.
How to recognize official Oatey communication:
Emails will come from @oatey.com or [email protected]
We do not use unofficial or misspelled domains
What Oatey will never do:
Ask for payment or fees at any stage
Request sensitive personal or financial information early in the process
Make a job offer without interviews
If something seems suspicious, do not engage. Instead, verify roles through our careers site and please make us aware by contacting [email protected] .
About Oatey
Private American plumbing-products manufacturer and distributor serving builders, contractors, engineers, and do-it-yourself consumers.
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